Salary: $34,298.00 - $51,793.00 Annually Location : Huntsville, AL Job Type: Full-Time Job Number: 06625 College/Division: DRAKE-602010-Fiscal Management Opening Date: 07/31/2025 Closing Date: 8/14/2025 5:30 PM Central Campus Location: Drake State Community & Technical College Position Summary The Business Office Clerk will support the Business Office Staff in developing, organizing, and sustaining the goals of the office and the policies as specified by the Alabama Community College System Board of Trustees and the Drake State Community and Technical College Faculty and Staff Handbook. SALARY: Appropriate placement on the Alabama Community College System Board of Trustees Salary Schedule E5, Grade 05 Salary Range $34,298 - $51,793 - (12 months - Non-Exempt Support Staff) Salary step placement is based on education and experience per Drake State's practice for awarding salary step credit. Work Hours: 8:00 am - 5:30 pm Monday - Thursday and 8:00 am - 12:00 pm Friday Essential Duties and Responsibilities ESSENTIAL JOB FUNCTIONS: The Business Office Clerk shall perform the duties as specified in conformity with policies established by the Alabama Community College System Board of Trustees and the J.F. Drake State Community and Technical College Faculty and Staff handbook:
- Route calls to the appropriate person or location
- Greet, assist, and direct visitors to the proper office
- Generate a report to monitor vendor over $50,000 to prevent bid law violations
- File according to established procedures
- Maintain files of required federal and state disclosure information, W-9, and all voided checks
- Sort and distribute campus mail according to established procedures
- Work as liaison with college bookstore
- Receipt and balance payments, prepare bank deposits as backup cashier during peak times
- Maintain compliance with college and program related accreditation and certification standards.
- Retain and submit documentation as requested to support accreditation efforts
- Serve on college committees as requested
- Perform other work related responsibilities as assigned by the Chief Accountant Executive Director of Fiscal Affairs and Administrative Services, and/or President
Job description may be modified or altered at any time by management. Qualifications REQUIRED QUALIFICATIONS:
- Minimum of an earned Associate's degree from a regionally accredited institution
- Three (3) years of continuous work experience
- Ability to project a professional and congenial demeanor
- Ability to work cooperatively while meeting short deadlines
PREFERRED QUALIFICATIONS:
- Earned Bachelor's degree in a business-related field from a regionally accredited institution
- Experience working in Banner
DESIRED PROFILE: Preference will be given to candidates who can demonstrate through their experiences and accomplishments:
- Understanding of and a commitment to the philosophy and mission of a community and technical college
- Sensitivity and commitment to cultural diversity
- Ability to handle multiple tasks and various situations in a calm and professional manner
- Commitment to teaching and learning, where recent high school graduates, adult students, and non-traditional students are involved
Application Procedures/Additional Information Application Procedures/Additional Information Applicants must meet the minimum qualifications and must submit a complete application packet through the NEOED on-line application system to be considered. A complete application consists of the following:
- An on-line application
- Current resume
- Copy of college unofficial transcripts (Transcript must confirm applicant meets educational requirements.)
Application materials must provide documentation that the applicant meets all minimum qualifications. Background Check Requirement In accordance with Alabama Community College System Policy and guidelines, the applicant chosen for employment will be required to sign a consent form and agree to a criminal background check. Employment will be contingent upon the receipt of a clearance notification from the criminal background check. IMPORTANT INFORMATION Applicants must meet the minimum qualifications as indicated on this vacancy notice and must submit a completed application packet in order to be considered for this position. Complete application files must be received no later than the application deadline. Applicants who fail to submit all required information will be disqualified. Only applications received during the open period of this announcement will be considered. Applicants must travel at their own expense. Finalists will be required to provide official transcripts that are mailed directly to the Office of Human Resources at Drake State Community and Technical College from the institution(s) granting the credits. All applicants must have an on-line and completed application packet by the deadline date. All applications received will be screened and interviews scheduled by appointment only. All applicants must adhere to the College's prescribed interview schedule and must travel at their own expense. Applicants must demonstrate written proficiency in English as part of the on-campus interview process. Drake State Community and Technical College is an active participant in the Employment Eligibility Verification Program (E-Verify). E-Verify electronically confirms an employee's eligibility to work in the United States as required by the Department of Homeland Security. Drake State Community and Technical College is an equal opportunity employer. It is the official policy of the Alabama Community College System, that no person shall, on the grounds of race, color, disability, gender, religion, creed, national origin, or age, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment. Drake State will make reasonable accommodations for qualified disabled applicants or employees. Drake State reserves the right to withdraw this job announcement at any time prior to awarding. Drake State compiles information about safety and security and publishes an annual report. This report can be found on the website by accessing the crime and safety report link. The link can be found on the Drake State home page by clicking the About Drake State tab and then selecting the Campus Security Report link. A copy can also be obtained by contacting the Director of Operations at 256-###-####. The College reserves the right to fill the position within (120) days of the job announcement stated closing date or to not fill the position due to budgetary or operational considerations. Further, the College reserves the right to fill more than one position in the same job classification should another vacancy occur during the search process. Sick Leave All regular full-time non-instructional staff earns one day of sick leave which is the equivalent of 8 hours of sick leave per month. Unused sick leave is rolled over to the following year. Upon retirement, employees are allowed to convert unused sick time into service time for the purpose of retirement. Further retirement benefits may be found on this page under Alabama Teacher's Retirement. 8 hours per month (may accumulate an unlimited number) Annual Leave All regular full-time non-instructional staff earn annual leave per month. A complete description of leave benefits can be found with the Human Resources office. 0-4 years 8 hours per month 5-9 years 10 hours per month 10-14 years 12 hours per month 15-19 years 14 hours per month 20+ 16 hours per month (may accumulate up to 480 hours) Personal Leave All regular full-time non-instructional staff earns up to two (2) regularly scheduled workdays of personal leave per leave year. Unused Personal Leave converts to sick leave if not used. (converts to sick leave at the end of August each year if not used) Professional Leave Up to 10 days a year of professional development leave with pay may be granted by the President. Holidays New Year's Day Martin Luther King/Robert E. Lee Birthday National Memorial Day Independence Day Labor Day Veterans Day Thanksgiving Day Day after Thanksgiving Day Christmas Eve Christmas Day 15 (5 locally assigned) Contracted Work Days 260 Retirement The TRS was established in 1939 to provide benefits to qualified persons employed by state-supported educational institutions. Responsibility for the management and administration of the TRS is vested in its Board of Control. The Boards of Control elect the Secretary-Treasurer who serves as the Chief Executive Officer of the RSA and is responsible for the day-to-day management of the RSA. The TRS is a defined benefit plan qualified under Section 401(a) of the Internal Revenue Code. For more information visit All regular full-time and part-time employees (non-temporary and non- student) who work at least 20 hours per week are required to participate in The Teachers' Retirement System of Alabama. Tier I - Pays 7.50% monthly. State matches 13.57% (effective 10/01/24) Tier II - Pays 6.20% monthly. State matches 12.60% (effective 10/01/24) Law Enforcement Officers: Tier I-Pays 8.50% monthly. State matches 13.57% (effective 10/01/24) Tier II- Pays 7.20% monthly. State matches 12.60% (effective 10/01/24) Health Insurance PEEHIP, established in 1983, provides health insurance benefits for active and retired education employees and is governed by the PEEHIP Board of Control. The Boards of Control elect the Secretary-Treasurer who serves as the Chief Executive Officer of the RSA and is responsible for the day-to-day management of the RSA. For more information visit Premium amounts:
- Single $ 30
- Family (without Spouse but with dependents) $ 207
- Employee + Spouse (no dependents) $ 282
- Family (with Spouse and dependents*) $ 307
*Includes $100 per month spousal surcharge Note: The spousal surcharge does not apply to spouses who are independently eligible for PEEHIP. Tobacco Usage Premium
The tobacco premium applies only to the PEEHIP Hospital Medical and VIVA Health plans. Refer to the section to learn how you and/or your spouse can receive the non-tobacco user discount. Wellness Premium
The wellness premium applies only to the Blue Cross Blue Shield Hospital Medical Group #14000 plan for non-Medicare eligible active and retired members, non-Medicare-eligible members on LOA or COBRA, and non-Medicare-eligible spouses on active or retired contracts. Refer to the section to learn how you and/or your spouse can receive a wellness premium waiver. If desired, the employee may elect four options rather than health insurance options to include hospital indemnity, cancer, dental, and vision. Optional Coverage Plan Premiums
- Cancer, Indemnity, and Vision Single or Family (cost per plan) $ 38
- Dental Single $ 38 Dental Family $ 50
Institution matches $800 monthly (effective 10/01/17). Duty Hours (hours vary by campus and needs of the student)Tuition Assistance This tuition waiver program is designed for all full-time instructional and non-instructional employees of The Alabama College System and the Alabama Department of Postsecondary Education and their dependents as defined under by policy. The program will be coordinated by each institution for employees within The Alabama College System and the Alabama Department of Postsecondary Education. An application form for the tuition assistance program is available in the Human Resources office and should be completed prior to registration for classes. Employees/Dependents at two-year colleges:
- 1/3 waived after 1st year
- 2/3 waived after 2nd year
- 3/3 waived after 3rd year
Note: Employee is vested after 10 years in Retirement System. Additional information regarding retirement may be obtained from the Retirement System Web site at www.rsa.al.gov.
