Business Coord Wage - Virginia Department of Transportation : Job Details

Job Description Coordinate a variety of business functions for assigned program area. Provide guidance to administrative or business staff. Ensure activities are prioritized based on organizational need. Track projects and develop reports for program area. Perform special duties as assigned. How you will contribute:

Accounting: Ensure payments for goods and services are processed in compliance with policies and procedures. Maintain accounting records and files. Analyze financial transactions, verify payment documents, and perform data reconciliations.

Budgeting: Assist in developing assigned budget. Supply projected costs, monitor expenditures, and prepare financial status reports.

Business and Administrative Support : Provide administrative support services to assigned program area.

Contract Administration : Process, verify and track assigned contracts. Analyze contract documents. Ensure change orders are processed appropriately. Serve as first point of contact with vendors to resolve routine contract administration problems.

Perform duties as assigned.:

Procurement: Prepare requisitions and purchase orders for goods and services in compliance with established policies and procedures. Procure items from state contract and resolve billing discrepancies. Review procurement records to ensure financial activities comply with state and VDOT requirements.

Records Management : Organize and maintain records for assigned program area per established retention schedules and policies.

Reporting: Research and compile data and prepare reports or presentations for a variety of programs or projects.

Special Assignments: Assume responsibility for special projects and assignments.

What will make you successful:

Ability to communicate effectively orally and in writing with internal and external customers.

Knowledge of financial computer programs, MS Word, Excel.

Knowledge of office policies, procedures, and practices.

Knowledge of records management and retention procedures and schedules.

Skill in the use of computers and software applications.

Minimum Qualifications:

Ability to interpret laws, regulations, policies, and procedures.

Knowledge of Financial management and budgeting computer programs.

Knowledge of Generally Accepted Accounting Principles (GAAP), accounting policies, practices, and procedures.

Knowledge of budget development and monitoring.

Skill in Word, Excel, and Access.

Skill in collecting and analyzing data and preparing reports or presentations

Additional Considerations:

A combination of training, experience, or education in Business, Accounting, or related field desired.

Experience using Cardinal system.

Experience with state budgeting practices and procedures.

Click below to learn more about the Competency Model associated with this Position: Competency Model Physical Requirements Physical Requirements VDOT employees must abide by VDOTs Code of Ethics and the Commonwealths Standards of Conduct. VDOT Code of Ethics Standards of Conduct Qualifications Physical Requirements Physical Requirements About Us VDOT utilizes a market based pay program, which has been approved by DHRM. Therefore, advertised rates of pay may or may not align with the Commonwealth pay bands. In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Vocational Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: Career Pathways for Individuals with Disabilities, or call DARS at 800-###-####, or DBVI at 800-###-####. Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. Equal Opportunity Employer. Please be aware all VDOT positions require pre-employment screenings. These screenings may include the following:

• Fingerprint based Criminal History Background Check
• DMV Record Check
• Work History Verification
• References
• Pre-employment physical
• Drug screen