Budget Coordinator - State of Oregon : Job Details

Budget Coordinator

The Oregon Department of Emergency Management (OEM) is excited to announce an opening for a Budget Coordinator (Fiscal Analyst 2). This position provides fiscal analysis, planning, interpretation and review to OEM executive management. It coordinates budget development, budget execution, federal grant preparation and accounting processes to ensure compliance with federal regulations and state rules, policies and procedures.

Summary of Duties

Budget Administration

• Assists in maintaining organizational structures within Oregon Budget & Information Tracking System (ORBITS). Collaborates & assists the Senior Fiscal Analyst 3 & the Accounting Team in aligning ORBITS structures with the State Financial Management System (SFMS) and agency operations.
• Assists in development and maintenance of agency budget data for use in tracking all phases of budgeting to include, Actuals Audit, Agency Request Budget (ARB); Governor's Recommended Budget (GRB); and Legislatively Adopted Budget (LAB) and Execution Budget activity.
• Assists in the update of the Oregon Position Information Control System (ORPICS) for position actions included in POPs or any other legislative action. Updates ORBITS for revenue & expenditure proposals included in POPs and other budget packages or any other legislative action.
• In conformity with SABRS budget instructions and timelines, may assist in the preparation of the agency's budget binders for each budget cycle: ARB, GRB, and LAB for submission to the Department of Administrative Services (DAS), Chief Financial Office (CFO), Budget Analysis & Management (BAM) analyst, and to the Legislative Fiscal Office (LFO) analyst and in posting this information posting to the agency website.

Fiscal Consultation and Guidance

• Provides budget development and technical advice to agency managers in developing budget proposals and maintaining execution budgets. Assists managers in the use of monthly expenditure reports to monitor expenses and budgets. Works with managers to identify and resolve budget and expenditure accounting issues.
• Assists in the assembly and analysis of current and historical fiscal data to support the agency budget. Assists in creating fiscal analysis and developing fiscal impact statements at the direction of the agency CFO.
• Calculates Permanent Finance Plan (PFP) fiscal impacts using ORPICS, Workday, and DAS-Class/Comp data. In conjunction with agency HR, assembles PFP documentation for submission to DAS CFO BAM Analyst.
• Performs WORKDAY Position Analyst and Position Manager duties within the agency. Reviews Workday Job Requisitions and position changes for conformity with legislative authorizations.

Fiscal Reporting

• Assists Senior Fiscal Analyst 3 in researching budget notes, evaluating past spending levels and anticipating trends and agency needs.
• Prepares quarterly Allotment requests for approval by agency CFO and DAS CFO BAM Analyst. Assists in monitoring agency Appropriation balances in support of agency / Emergency Board funding requests.
• Assists in the development and maintenance of fiscal reporting formats for monthly and biennial program results. Assists in the preparation and distribution of monthly budget vs. actual expenditure reports to agency managers.
• Applies statewide query and reporting tools to enhance agency management reporting. Addresses program and division manager expenditure questions.

Policy Analysis

• Monitors status of agency-related legislation utilizing Bill Tracker, as directed by the CFO. Reviews fiscal impact statements for legislative concepts and proposed legislation impacting the agency. Creates the fiscal impact statement for review by the Senior Analyst, Executive Staff and/or Chief Financial Officer.
• Assists in gathering and analyzing data and other information on proposed policy or legislative changes to forecast a variety of information such as, revenue and expenditure balances; current services levels and any new or existing projects that impact the agencies budget.
• Assists in researching and analyzing the fiscal impact of proposed legislation, proposed salary or staffing adjustments, or Emergency Board requests. Refines as additional information becomes available.
• Assists in the confirmation of inter-agency revenue transfer budgets and monitors actual activity. Tracks appropriations and spending limitations by legislative reference (session, bill number, section).

The Benefits of Joining Our Team

It is the mission of Oregon Emergency Management (OEM) to lead collaborative state-wide efforts, inclusive of all partners and the communities we serve, to ensure capability to get help in an emergency and to protect, mitigate, prepare for, respond to, and recover from emergencies or disasters regardless of cause. To learn more about our team and the work we do, please visit the Oregon Department of Emergency Management (OEM) website.

We foster fairness, equity, and inclusion to maintain a workplace environment where everyone is treated with respect and dignity regardless of race, color, national origin, religion, sex, sexual orientation, gender identity, marital status, age, veteran status, disability, or status as a victim of domestic violence, harassment, sexual assault, or stalking.

Employee benefits include:

• Medical, vision, and dental insurance.
• 11 paid holidays per year.
• 10 hours of vacation leave earned per month.
• 8 hours of sick leave earned per month.
• 24 hours of personal business leave per fiscal year.
• Pension and retirement programs.
• Click here to learn more about State of Oregon benefits.

What Do You Need to Qualify? Minimum Qualifications:

Five years of progressively responsible experience that included the preparation, analysis, and administration of a budget or fiscal system. OR, five years of professional-level experience in accounting, fiscal auditing, management or program analysis. Experience must have included modeling, forecasting and analyzing fiscal information. OR, successful completion of the Department of Administrative Services Budget and Management Public Administrative Trainee Program. Note: A Bachelor's Degree in Business, Public or Non-Profit Management, Finance, Accounting or a related degree (such as Public Policy, Political Science, Public Administration, Economics or other analytical or technical degree) may substitute for three years of the required experience. A graduate-level degree in any of the above areas may substitute for four of the five years.

What We Are Looking For (Desired Attributes): Please discuss these in your cover letter.

• Knowledge of ORPICS, ORBITS, SFMA, OBIEE, Oregon Buys and Workday
• Knowledge of Microsoft Suite; Office, PowerPoint and Excel
• Good oral and written communications skills are required in drafting department policies, dealing with the varied department programs staff, interactions with other public agencies, and stakeholders.
• Ability to work independently, problem-solve, make sound decisions, and exercise good judgment and organizational skills regarding division objectives.

Note: You must clearly describe your experience in each area listed. Failure to provide this information may result in eliminating your application from further consideration.

Additional Information:

• The salary listed is the non- Public Employee Retirement Systems (PERS) qualifying salary. If the successful candidate is PERS qualifying, the salary will reflect the 6.95% increase.
• Finalists will be subject to a computerized criminal history check. Adverse background data may be grounds for immediate disqualification.
• OEM does not offer visa sponsorship. Within three days of hire, all applicants will be required to complete the US Department of Justice Form I-9, confirming authorization to work in the United States. OEM will use E-Verify to confirm that you are authorized to work in the United States.
• Please save a copy of this job announcement for your reference, as it may not be available for you to view after the job closes.
• This position is Management Service and is not represented by a union.
• This position follows a hybrid work schedule, requiring on-site presence at our Salem office two days per week, Tuesday & Wednesday.
• Employees of the Oregon Department of Emergency Management are subject to recall at any time. During an emergency this position may be required to work long hours without normal days off within the State Emergency Coordination Center (ECC), Recovery Coordination Center (RCC) or in the field supporting emergency response activities. To support development and enhancements of State ECC/RCC capabilities and responsibilities all staff may be re-directed from day-to-day duties to support planning, training, and exercise activities as needed.

How to Apply:

• Visit the State of Oregon job opportunities webpage to submit your application for the position. Please ensure the work history and education section is complete. If you are a current state of Oregon employees, you must apply through your employee Workday account.
• Attach a cover letter describing how you meet the qualifications and attributes for the position.
• If you have questions about the recruitment or need assistance to participate in the application process, please email Human Resources at [email protected].