Budget Analyst - Clay County Board of County Commissioners : Job Details

Pay:

Job Summary

Under general direction of the Office of Management and Budget Director, the purpose of this position is to provide highly complex administrative, secretarial, analytical or office management assistance; to respond to public information, staff inquiries, and provide information within areas of assignment; and to perform a variety of tasks relative to assigned areas of responsibility.

This position works seamlessly on analyzing and forecasting revenue for all funds including the Capital Improvement Plan. Performing qualitative and quantitative financial research to support decision-making and budget development, this highly skilled Analyst provides complex administrative, analytical and office management assistance

Essential Duties and Responsibilities

Budget Analyst I

Starting Pay: $21.23/hr

• Perform specialized technical administrative and accounting related duties in support of assigned department director.
• Research and respond to citizen and staff requests and provide detailed information within area of assignment.
• Respond to special requests for financial data and analysis and for information on current and proposed projects and programs.
• Collect, select, classify and compile data from several sources; create graphs, tables and other illustrative materials; prepare and copy summary reports as required.
• Schedule and arrange for meetings and appointments in coordination with the public and department representatives; prepare and distribute agenda information.
• Utilizes tools for financial forecasting and financial modeling; and other reporting.
• Proactively prepare budget transfers with backup documentation, unanticipated purchase requests requiring a budget transfer from cost centers / departments.
• All Analysts will review contracts to align with budget related to contract usage, proper funding levels, contract increases, start and end dates, and built in annual increases.
• Ensures compliance with established procedures.
• Reviews requests from Purchasing to determine availability of funds for variance between estimate and actual amounts.
• Performs account analysis on selected revenue and spend categories.
• Runs a variety of reports, prepares electronic files, and correspondence to ensure the inclusion of all pertinent information from various sources.
• Assists in preparation of the annual County budget, including the preparation and submission of required forms to various agencies; examines department budget estimates and proposals for completeness, accuracy and conformance with Florida Statutes, state, federal, and local requirements established procedures, regulations and organizational objectives.
• Compliance with internal and external reporting requirements.
• Reviews and monitors budget to ensure proper accounting and adequate level of funds, and contracts to assure conformity with federal, state, and County laws and regulations, County and departmental procedures, and economic feasibility.
• Other duties as assigned.

Budget Analyst II

Starting Pay: $25.69/hr

• Proficient in Analyst I duties, responsibilities, and meets minimum requirements.
• Perform analysis on a variety of issues in support of and to facilitate budgetary decision making.
• Run reports and prepare correspondence with proper layout, arrangement, grammatical composition and ensure the inclusion of all pertinent information from sources; develop clerical procedures, routines and record keeping systems.
• Perform financial analysis and alternate scenario analysis (What If analysis) on specified projects as directed.
• Reviews policy management issues for the County to develop more efficient, innovative, and effective methods of distributing limited financial resources among various projects.
• Perform research assignments, survey and studies as pertains to the County's budget, taxes, finances or other area of assignment.
• Works directly with the Budget Manager and Department Heads to facilitate planned project timelines, expected revenue and expenditures, and carryover requests.
• Coordinates department schedules; maintains and updates the budget planning calendar.
• Tracks, reports, and reconciles revenue streams related to projects.
• Reviews all operating, revenue, and capital amendment attachments to be placed on the Board of County Commissioners agenda for accuracy.
• Works with Department to develop appropriate fees for services, monitors general ledger coding in various department software systems to assure compliance with the Annual Fee Schedule and cross check with the fees posted on the County website.
• Work with a third-party vendor to provide all information needed to create the Cost Allocation plan and ensure the report is accurate.
• Maintain all labor rates, material cost, and overhead cost tables and ensure their incorporation and maintenance in the Public Works job costing system.
• Accounts receivable invoice preparation.
• Single point of Accountability working with the Ambulance Billing group and Clerk Comptroller's Office to facilitate completion of the GADCS, (Ground Ambulance Data Collection System) and PEMT, (Public Emergency Medical Transportation) cost expense reports as required by ACHA, (Agency for Health Care Administration).
• Works with the Tax Collector, County Attorney, and GIS / MIS to facilitate the MSBU Roll.
• Prepare economic analyses including financial forecast related to trends, efficiencies, and deficiencies.
• Evaluates projects and forecasts, departmental budgetary and financial activity including analysis of variances related to budgeted levels for complex departments.
• Preparation of legal advertisements, publications, ordinances, and resolutions.
• Coordinates, organizes, and captures budget document requests forms for the preparation of the annual budget and in accordance with the budget calendar and policy.
• Create budgeted transfers of internal service reimbursable costs to the budget division during the annual budget cycle.
• Develops and maintains spreadsheets and other analytical tools to assist in financial decision making; develops, maintains, and utilizes financial forecasts and financial modeling.
• Reviews and monitors changes in federal, state, and local laws and regulations, the County Administrative Code, IRS code, Generally Accepted Accounting Principles, Governmental Accounting Standards Board and other authoritative sources to identify areas of concern related to sound procedures and financial impact.
• Other duties as assigned.

Budget Analyst III

Starting Pay: $31.08/hr

• Proficient in Analyst I and II duties, responsibilities, and meets minimum requirements.
• Prepares, monitors, and updates the 10-year annual Capital Improvement Plan.
• Analyzes, monitors and reconciles the bond programs.
• Reviews, tracks, and updates the Impact Fee and Mobility Fee programs.
• Evaluate projects and funds received from Federal and State level to determine the need for adjustments or submissions for additional funding.
• Coordinate work with consultants and partnering agencies related to project funding and timelines
• Develops multi-year financial forecast for designated funds.
• Works with Analysts to facilitate efficient work processes and provide consolidated data to the Budget Manager.
• Review all budget documents for accuracy in coordination with the creation of the annual budget.
• Work with the Budget Manager to ensure proper TRIM (Truth In Millage) filing.
• Assist Budget Manager with preparation of the Operating budget, Capital budget, debt service, and fund balance analyses.
• Coordinates preparation with the County Attorney of legal documents necessary to budget adoption process.
• Assist with analysis of year-end, annual financial statements for budget true up process.
• Reviews County department and Capital Project amendments and Board of County Commissioners agenda items for accuracy.
• Develops and maintains spreadsheets and other analytical tools to assist in financial decision making; develops, maintains and utilizes financial forecasting and financial modeling; develops and maintains County program performance measure reporting and evaluations, mid-year budget reviews, fee schedules, County financial plan, and other reporting.
• Analyzes budget submittals from departments for conformance with instructions and objectives; performs analysis in support of and to facilitate budgetary decision making.
• Tracks all Board of County Commission approved contracts and funding agreements to assist Analyst in budget preparation by providing contract usage details, i.e. payment frequency, contract increases, start, and end dates.
• Works with Tax Collector, County Attorney, GIS / MIS to facilitate the MSBU Roll.
• Complex work analyzing the debt financing strategy.
• Other duties as assigned.

Minimum Requirements

Tier I

• Bachelor's degree from accredited four-year college or university with a degree in business administration, finance, accounting, or public administration (preferred).
• Two years of budget, accounting, or local government experience.

Tier II