Bookkeeper/Office Manager - Ben Hardy & Company : Job Details

Ben Hardy & Co

Bookkeeper / Office Manager

Location: San Francisco, CA (Part Time Remote)

Company: Ben Hardy & Co:

Are you an experienced bookkeeper with an eye for detail and a talent for office management? If so, we invite you to join our team at Ben Hardy & Co, a respected high-end remodeling contractor based in San Francisco.

About Us:

At Ben Hardy & Co, we take pride in our ability to transform dreams into reality through our high-quality remodeling and construction projects. As a small, close-knit team, we are dedicated to upholding our reputation for excellence and client satisfaction.

Responsibilities:

As our Bookkeeper/Office Manager, you will play a pivotal role in maintaining the smooth operation of our office and financial processes. Your responsibilities will encompass a wide range of tasks, including:

* Financial Management: Accurate record-keeping using Quickbooks Desktop and Procore, including accounts payable and receivable, payroll, and reconciliations.

* Office Administration: Handling administrative duties such as email correspondence, phone calls, and office supply management.

* Document Organization: Managing and organizing project documents, contracts, and vital records.

* Stakeholder Communication: Effectively communicating with customers, homeowners, subcontractors, and vendors.

* Project Support: Proficiency in Quickbooks Desktop is essential, with experience in construction project management software. Procore experience is a plus.

* File Management: Organizing and maintaining files using Google Workspace and Procore.

* Cost Coding: Collaborating with Project Managers to manage cost coding of timecards and project costs.

* Payroll Processing: Managing employee timecards through Procore and processing payroll using ADP.

* Financial Reporting: Conducting monthly reconciliations and preparing year-end reports for tax preparation.

* Accounts Management: Managing accounts payable and accounts receivable, providing regular reporting.

* License Compliance: Monitoring all business, city, state, and contractor licenses for compliance.

* Expense Management: Maintaining and organizing scanned receipts and handling expense reimbursements.

* HR Support: Assisting with the new hire onboarding process and managing employee benefits and renewals.

* Insurance Oversight: Monitoring insurance policies in coordination with insurance agents and workers' compensation administrators.

* Job Tracking: Maintaining organized logs of all current jobs for tracking and costing purposes.

* Reporting: Updating reports to reflect ongoing balances related to jobs, subcontractors, and vendors.

* Invoicing: Generating client invoices and managing vendor and subcontractor invoices.

* Documentation: Requesting insurance certificates from subcontractors and customers and preparing/sending contracts, agreements, and W9 forms to subcontractors, obtaining signatures.

Qualifications:

To excel in this role, you should possess the following qualifications:

* Proficiency in Quickbooks Desktop.

* Procore experience is a plus.

* Minimum of 5 years of experience in construction bookkeeping with Quickbooks Desktop.

* Excellent organizational and time management skills.

* Strong attention to detail and accuracy.

* Ability to work independently and efficiently in a fast-paced environment.

* Effective communication skills to interact with various stakeholders.

* Familiarity with payroll processing using ADP is a plus.

* Knowledge of Google Workspace and experience with file organization.

* Understanding of job tracking, costing, and reporting.

* Ability to multitask and prioritize tasks effectively.

Position Details:

* Job Type: Part-time (20-32 hours per week)

* Work Environment: Part time remote with 2 days / wk in office

* Flexible Hours: We understand the importance of work-life balance and offer flexible hours to accommodate your needs.

* Pay: $40 - $60/hr. depending on experience