Bookkeeper - Global Evento : Job Details

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LOCATION: Central West End, Saint Louis, MO

TRAVEL: Not Required

ABOUT GLOBAL EVENTO :

Global Evento is the leading luxury corporate gifting agency. We specialize in finding and distributing highly desirable products and experiences for organizations important clients, employees and customers.

MISSION : Provide our customers with unmatched service, creativity and value through corporate gifting and gift experiences both onsite and virtually.

BOOKKEEPER:

We are looking for an experienced, detail-oriented and highly organized Bookkeeper to join our team. This person will be responsible for maintaining accurate financial records, AR/AP, assisting with payroll and tax preparation, and supporting the overall financial health of the organization.

KEY RESPONSIBILITIES

• Record all financial transactions including sales, purchases, and payroll into accounting software (QuickBooks Online).
• Maintain ledgers, journals, and other accurate financial records.
• Reconcile bank and credit card statements monthly to ensure accuracy and identify discrepancies.
• Prepare financial reports such as balance sheets, income statements, and cash flow statements.

Accounts Payable (AP) Management

• Manage vendor invoices and ensure timely payments via ACH and other methods.
• Maintain accurate records of payments and outstanding bills.

Accounts Receivable (AR) Management

• Track customer invoices and payments, following up on outstanding balances.
• Ensure records are updated regularly and accurately.

Payroll & Tax Support

• Support the preparation and filing of tax returns with our outside CPA, ensuring compliance with applicable regulations.
• Assist with end-to-end payroll processing, including calculating hours worked, deductions, bonuses, commissions, and applicable taxes for all employee types (full-time, part-time, and contractors); experience with Gusto or similar payroll processing preferred.
• Manage the onboarding process in the payroll system for new hires across all employment categories.
• Process and reconcile 401(k) contributions with the financial institution, ensuring timely and accurate allocations.
• Manage business registrations and oversee payments to state entities, ensuring compliance with local requirements.
• Support the preparation and timely filing of payroll-related tax returns, maintaining compliance with federal, state, and local regulations.

Budgeting & Forecasting

• Support the preparation of annual budgets and assist with financial forecasting activities.
• Monitor actuals versus budgeted figures and report variances.
• Communicate with customers and vendors regarding billing, payments, and financial inquiries.
• Provide excellent customer service and timely issue resolution.

General Administrative Duties

• Perform accurate and timely data entry.
• Organize and maintain electronic and paper financial files.

QUALIFICATIONS

• Associate's degree in accounting or related field. Certified Bookkeeper Preferred. Equivalent work experience may apply.
• Candidates with experience in entrepreneurial / small business preferred.
• Solid understanding of GAAP and general accounting practices.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Experience with payroll software (Gusto preferred).
• Knowledge of U.S. tax regulations.
• Ability to manage multiple priorities and meet deadlines.
• Excellent computer skills, knowledge of Google Suite and Microsoft Office products preferred & ability to learn new technology quickly. Particularly, knowledgeable of Microsoft Excel and data manipulation

SUCCESSFUL CHARACTERISTICS

• Highly organized, detail oriented and customer service oriented
• Process Driven, Self Motivated and works well under pressure
• Desire to take ownership and a quick learner
• Able to manage multiple partners, clients and projects simultaneously

Stipends:

• $50 monthly cell phone stipend
• $50 monthly WiFi stipend

401(k):

• 3% employer match after 5 months of full-time employment

Medical:

• 60% of health insurance premiums covered by the company
• Coverage begins the first of the month after 60 days of employment (i.e., Sept 1, 2024, for June start)
• Optional vision and dental plans available at employee expense

Vacation:

• 3 weeks of vacation annually (prorated based on start date)

Seniority level

• Seniority level Mid-Senior level

Employment type

• Employment type Full-time

Job function

• Job function Accounting/Auditing and Finance
• Industries Marketing Services

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