Bookkeeper - NY Staffing : Job Details

The Goodwill Theatre Inc. is a 501(c)(3) organization formed to acquire and renovate various properties in Johnson City, New York, and to operate those properties as a world-class performing arts center, focusing on education, training, and entertainment. GWT has already acquired the real properties and has raised several million dollars in government and private support. We have just started a multi-million dollar capital campaign to complete the renovations and to fully staff the operations. GWT expects that over the next several years, it will recruit a number of positions that are necessary to reach the level of quality it seeks; however, it expects that during this growth stage, successful candidates will be willing and enthusiastic about performing multiple functions as needed to further the goals of the organization.

Job Summary: The Bookkeeper (BKR) participates in daily operations of the organization and answers phones and emails. Since most performances occur on the weekend and/or evening, the position may require some flexibility in scheduling in order to cover events. The BKR must possess strong communication, writing and multi-tasking skills and be comfortable working with Microsoft Office Professional programs, including Word, Excel, Outlook, Publisher, and Power, as well as QuickBooks Online and the Audience View Customer Relationship Manager (CRM) system. The BKR performs daily financial operations, maintains the financial records for the organization, and prepares timely reports accordingly, using generally accepted accounting principles. The BKR records payments from tenants, patrons and donors and processes the transactions and acknowledgements. This position provides computer support, photocopying, filing, mailing, general bookkeeping and other clerical duties to support the financial activities of the organization, as well as other related tasks when needed. The BKR must possess strong accounting skills and be competent working with QuickBooks Online and a CRM system. Familiarization with a similar accounting program with experience handling corporate books and/or experience with another development program is acceptable.

Essential Functions:

• Processes all payments coming into the organization, according to established procedures, and acknowledges such payments as necessary.
• Maintains the accounting records for the organization using QuickBooks Online and the Audience View CRM system; reports financial information to the CEO, General Manager, and the Board of Directors using QuickBooks Online, Excel, and Audience View.
• Maintains back-office operations and reports for the Audience View CRM system.
• Maintains basic logs and performs data entry; enters and upkeeps data in databases; assists in report generation as needed.
• Becomes cross-trained on other administrative duties, as other projects and responsibilities may be added at the company's discretion.
• Performs general office tasks as needed.
• Performs donor relations and recognition.
• Supports grant administration, accounting support and reporting.
• Assists with Audit.
• Prepares reports for the CEO and the Finance Committee and attends Finance Committee meetings.

Job Requirements and Qualifications:

• A minimum of an Associate's Degree and 2 years of working in accounting, and proficiency with financial management practices.
• Proficiency with QuickBooks and Microsoft Office Professional programs, including Word, Excel, Outlook, Publisher, and PowerPoint, as well as familiarity with CRM systems.
• Familiarity with not-for-profit accounting and ability to handle the books properly as it relates to restricted and unrestricted funds and grants.
• Ability to maintain good working relationships with patrons, volunteers, the public, and other staff.
• Effective oral and written communication skills, including the ability to clearly express thoughts to others and exchange information; proficiency in grammar and spelling.
• The ability to work on multiple projects simultaneously.
• The ability to maintain the confidentiality of files and other documents.
• The ability to work with money and cash receipts.
• The ability to dress in an appropriate manner.
• Valid driver's license and good driving record.
• Flexibility in work habits and work schedule.
• General working knowledge of the arts.

Goodwill Theater Inc. provides equal employment opportunity to all people without regard to race, color, sex, religion, age, national origin, disability, sexual orientation, or Vietnam Era Veteran Status, while affirmatively developing avenues of entry and mobility for minorities, women, individuals with disabilities, and Vietnam Era Veterans. This position is expected to be a 20-25 hour per week position. A flexible schedule may be accommodated. Minimum Salary: 20 Maximum Salary: 20 Salary Unit: Hourly