Bookkeeper - PleinAire Design Group : Job Details

Position Overview

PleinAire Design Group is currently seeking candidates for a bookkeeper position. We are looking for a candidate with a minimum of 5 years of bookkeeping experience. This is a part-time hybrid position in our Santa Maria office.

Responsibilities

• Daily:
• Update all business bank & credit card accounts (4) in QuickBooks via online connections.
• Update all personal bank & credit card accounts (8) in Quicken via online connections (some of the credit cards won't have daily activity).
• Back up and replace both QB and Quicken backups in Dropbox.
• Check USPS Informed Delivery for any checks coming in the mail and do deposit if necessary or arrange with staff.
• Respond to any emails from staff and clients.
• Maintain customer and vendor lists. Add new clients and projects to QB and sync with QB Time online.
• Weekly or Twice-weekly (depending on volume):
• Go through mail and enter bills into QB.
• Pay bills when due either online or by printing checks.
• Semi-monthly (1st & 16th):
• Import employee hours for previous pay period from QB Time online and prepare employee payroll for employees (all direct deposit).
• Prepare invoices for clients from any project hours imported (usually about 20-odd in number).
• Monthly:
• Email statements at the month-end to any clients with open balances.
• Reconcile all bank and credit card accounts when statements are emailed.

Time Commitment:

• Daily duties take about 1.0 hours (sometimes more dependent on emails received).
• Weekly duties are another 0.5 1.0 hours.
• Semi-monthly payroll and invoices take around 4.0 hours, then another 3.0 hours to amend invoices and email to clients, after internal review.
• Monthly duties are 2.0 hours.
• Total time commitment will be 3.0 - 10.0 hours a week.

Skills Required:

• Knowledge and proficiency with QuickBooks.
• Knowledge and proficiency with Quicken.
• Knowledge and proficiency with Microsoft Office programs.

Qualifications:

• A bachelors degree in either:
• Business Administration Accounting
• And/or a related field.
• And/or a minimum of 5 years of work experience.

Mid-Senior level

Part-time

Accounting/Auditing and Finance

Design Services