Bookkeeper I - Out-of-the-Box : Job Details

At Out of the Box Technology, the Bookkeeper I plays a vital role in supporting our clients' financial health by ensuring accurate transaction processing, account reconciliation, and financial reporting. This entry-level position is perfect for someone who is detail-oriented, eager to grow, and comfortable using QuickBooks Online and/or Desktop.

Working under the guidance of senior bookkeepers and accountants, the Bookkeeper I will assist in maintaining clean and accurate financial records, processing payables and receivables, and supporting month-end close activities. This is a fantastic opportunity to gain hands-on experience in a dynamic, tech-forward environment while building a strong foundation in bookkeeping and client service.

Primary Responsibilities

Daily Bookkeeping & Transaction Management

Enter daily financial data and perform routine bank and credit card reconciliations

Record and categorize transactions in QuickBooks Online / Desktop

Process accounts payable and accounts receivable with attention to detail and timeliness

Assist with payroll entry and recording from third-party providers

Prepare basic financial reports, including balance sheets and profit & loss statements

Communicate with clients to gather financial data and clarify entries

QuickBooks Expertise

Set up and maintain clean and accurate QuickBooks files (QBO / QBD)

Utilize bank feeds to efficiently categorize and reconcile transactions

Generate standard QuickBooks reports for internal and client use

Support payroll data entry and payroll tax filing processes when needed

Reconciliation & Compliance

Ensure accuracy in transaction entry and resolve discrepancies

Track and manage sales tax reporting for clients

Support month-end and year-end close processes in collaboration with senior staff

Assist with client audit preparation by gathering required documentation

Client and Vendor Communication

Respond to client questions regarding invoices, reports, and QuickBooks functions

Coordinate with vendors to manage bill processing and payments

Record employee reimbursements and ensure expense documentation is complete

Operational Excellence & Growth

Follow internal bookkeeping SOPs and best practices

Stay informed on new QuickBooks features and accounting software updates

Collaborate with more senior bookkeepers and accountants on reporting and advisory tasks

Key Competencies

Integrity & Trustworthiness: Maintains client confidentiality and acts with professionalism

Detail-Oriented: Ensures accuracy in data entry, categorization, and reconciliations

Client-Focused Communication: Communicates clearly and respectfully with clients and team members

Tech-Savvy: Comfortable navigating QuickBooks and Microsoft Office tools

Growth Mindset: Open to learning new skills and systems

Strong Work Ethic: Manages time effectively, meets deadlines, and prioritizes client needs

Team-Oriented: Contributes to a positive team environment and asks for help when needed

Qualifications

Associate degree in Accounting, Finance, or a related field, or equivalent experience

1+ years of bookkeeping or accounting experience

Proficient in QuickBooks Online and/or QuickBooks Desktop

Strong organizational skills with the ability to manage multiple client accounts

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