Billing Specialist - Aston Carter : Job Details

Job Title: Billing Specialist

Weekly pay + benefits

Must Have Skills & Qualifications

• Experience with data entry.

• 1+ year of office experience in a fast paced environmnet.

• Basic proficiency in Excel.

• Associates Degree or commensurate experience.

Job Description

We are seeking a skilled Billing Specialist who thrives in a fast-paced environment and has a passion for precision and accuracy. Our office demands a high level of multitasking ability, and the ideal candidate will have strong customer service skills, be organized, and possess a sense of urgency and attention to detail. You will be required to work closely with our customers to assist them with all their billing needs.

Responsibilities

• Review invoices for appropriate documentation and approval.

• Process vendor invoices for payment.

• Communicate directly with vendors and respond to inquiries.

• Dispute and clarify any unusual or questionable invoice items or pricing.

• Provide supporting documentation for audits.

• Monitor accounts to ensure payments are up to date.

• Reconcile vendor statements, research, and resolve invoice discrepancies.

• Verify accuracy of service codes.

• Responsible for imaging and record retention of all billing documents.

• Ensure all billing policies and procedures are adhered to, including vendor approval and invoice processing.

• Complete all assigned tasks with a high degree of accuracy and timeliness.

• Prepare analysis of accounts.

• Produce monthly reports.

• Reconcile billing transactions.

• Keep current on vendor statements and contact vendors on past due invoices.

• Communicate with maintenance advisors when adjusting purchase orders.

• Perform other duties as assigned.

Essential Skills

• Experience in a customer-service oriented role or comfortable being on the phone most of the day.

• Experience in processing invoices.

• Strong multitasking ability.

• Ability to handle pressure and work with urgency.

• Experience with call center operations, including handling inbound and outbound calls.

• Teamwork and great customer service skills.

• Attention to detail and accuracy.

• Organization, time-management, and prioritization abilities.

• Excellent communication skills.

• Ability to meet deadlines.

• Good problem-solving skills and critical thinking skills.

• Professional integrity and judgment.

• Proficient in invoice processing and fleet management.

Work Environment

The position is based in Schaumburg with an initial training period of 2-3 weeks fully onsite. Fridays during training will likely be remote, involving listening to calls and unsupervised training material.

Pay and Benefits

The pay range for this position is $20.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Schaumburg,IL.

Application Deadline

This position is anticipated to close on Aug 21, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] ( [email protected]) for other accommodation options.