Billing Operations Coordinator - ClearView Healthcare Partners : Job Details

Billing Operations Coordinator

ClearView Healthcare Partners

Job Location : Boston,MA, USA

Posted on : 2025-07-26T01:22:25Z

Job Description :
Job Description: Billing Operations Coordinator at ClearView Healthcare Partners

ClearView Healthcare Partners is a leading life sciences strategy consulting firm headquartered in Boston, with offices in San Francisco, New York City, London, Zurich, and Gurgaon. We serve clients in the biopharmaceutical, medical device, and diagnostic sectors, providing strategic decision-making support across various business issues. Our goal is to deliver actionable recommendations to help companies achieve their objectives.

Role Overview

Reporting to the Senior Finance Manager, the Billing Operations Coordinator will join the Finance team based in Newton, Massachusetts. Our Finance team embodies the '3 C's and 3 P's': Creativity, Curiosity, Connection, Planning, Process, and Prediction. The team manages global invoicing and interacts with project leadership across all locations.

Responsibilities
  • Create and Submit Client Invoices: Generate accurate, timely invoices based on project milestones, statements of work, contracts, or purchase orders. Distribute invoices via preferred client methods such as email or Ariba.
  • Coordinate with Project Leadership: Ensure receipt and organization of all project documentation. Verify invoice timing and amounts, resolve discrepancies, review and approve invoices, and address overdue payments.
  • Process Client Payments: Apply incoming payments to accounts receivable, handle deposits of physical checks.
  • Support Accounts Receivable Collection: Assist in researching transactions, reconciling accounts, and resolving disputes.
  • Client Communication: Manage communications regarding payment instructions, bank details, and outstanding balances, maintaining records on platforms like Ariba.
  • Reconciliation: Maintain consistency across systems.
  • Audit Support: Provide documentation for annual financial audits.
  • Qualifications
    • Associate's degree required; bachelor's preferred, especially in business or related fields.
    • Experience in invoicing, billing, or accounts receivable (minimum five years), ideally in a professional services or project-based environment.
    • Strong organizational skills with attention to detail, capable of managing multiple items simultaneously.
    • Excellent written and verbal communication skills for internal and external interactions.
    • Proficiency in Microsoft Excel; familiarity with Salesforce and NetSuite is a plus.
    • Reliable, process-oriented, with a strong work ethic and accountability.
    • Ability to work independently and coordinate with various stakeholders.
    • Willingness to work from the Newton office 50% of the time.

    We encourage applicants who are passionate and eager to learn, even if they don't meet every qualification. ClearView Healthcare Partners is an Equal Opportunity Employer.

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