Athletics Operations Assistant - Hamilton College : Job Details

DescriptionThe Athletics Operations Assistant reports directly to the Athletics Director and is responsible for assisting with the day-to-day business operations and financial accounting within the department. This is a full time, nonexempt position with a pay range of $19.50- $21.50 per hour.Responsibilities:Athletics OperationsAssist with the general day-to-day business operations within the athletics departmentProcess all onboarding procedures for new athletics department employeesExecute all set up processes in hiring student workers within the athletics departmentProcess timesheets for student workers and coordinate student worker schedulesProvide reports to Director of Athletics to maintain compliance with NCAA and NESCAC rulesCoordinate and execute athletics facilities maintenance requestsAthletics Financial Operations Serve as the primary reviewer of financial processes including expense reports, invoices, and corporate card reconciliation for all athletic department transactions for completeness and compliance with the policies and correct account codingAssist with accounting operations, accounts payable, accounts receivable, cash management, and assist in implementing process to ensure accurate and timely reporting of financial dataAssist with managing vendors, processing vendor payments, resolving invoice discrepanciesExecute weekly official's payments process and reconciliationHandle all deposit reconciliation with institutional business officeAssist in managing the athletics department's officiating payment platform.Process corporate card requests with the business officeGeneral Athletics AdministrationProvide administrative assistance in managing athletic department phone linePerform scheduling tasks associated with department meetingsMaintain office supply inventory and process replenishment of office supplies with appropriate vendorsLiaise with campus partners in the daily operations of the departmentProvide administrative assistance during special events and championship tournamentsQualificationsBachelor's degree requiredPrevious experience working in intercollegiate athletics administration or related fieldEquivalent combination of education and experience will be consideredKnowledge, Skills, and AbilitiesStrong organizational skills with the ability to independently handle multiple tasksStrong interpersonal, and oral and written communication skillsAbility to work independently and as a member of an administrative teamCreative and flexible problem solverApplication Instructions Please submit a cover letter, resume and contact information for three professional references. Consideration of candidates will begin immediately and continue until the position is filled