Association Resource Executive Assistant - YMCA : Job Details

YMCA of Metropolitan Fort Worth Employment Application The Association Resource Executive Assistant is a highly skilled and strategic administrative partner responsible for supporting the President & CEO and the senior leadership team. This role combines the functions of multiple executive and departmental support positions into one high-level resource, ensuring seamless operations across the C-Suite and alignment with the YMCA's mission. The successful candidate will serve as the central point of coordination, communication, and customer service for the Association-providing executive-level administrative support, managing priorities, and representing leadership with professionalism, discretion, and a cause-driven spirit. This is not a typical assistant role-it is a mission-critical position requiring independent judgement, organizational excellence, strong interpersonal skills, and the ability to anticipate the needs of multiple leaders in a fast-paced, high-impact nonprofit environment. Our mission and core values are brought to life by our culture. It's who we are, who we aspire to be and how we show up everyday. We are cause-driven. We don't just show up, we show up with purpose. As a cause-driven leader you are expected to be:

• Welcoming - Accept neighbors eagerly, warmly, hospitably, and as equal participants.
• Nurturing - To care for, support, and help develop through encouragement.
• Hopeful - Take an optimistic or positive view of future outcomes.
• Determined - To devote full strength and concentrated attention to the cause.
• Genuine - To be honest and open in relationships with others.

We act with intentionality to connect people to our cause. Join us and help transform lives! QUALIFICATIONS Education & Experience:

• Bachelor's degree in related field or equivalent work experience.
• Minimum 3 years of executive assistant or Chief-of-staff level support experience, preferably supporting multiple senior executives.
• Experience in nonprofit, corporate, or public sector leadership environments strongly preferred.
• Exceptional organizational skills with the ability to manage multiple priorities in a fast-paced environment.
• Strong written, verbal, interpersonal, and presentation skills.
• High emotional intelligence, tact, and diplomacy.
• Demonstrated discretion with confidential and sensitive information.
• Proficiency in Microsoft Office Suite and project management tools.
• Ability to think strategically while managing tactical execution.

KEY RESPONSIBILITIESExecutive Support & Coordination

• Provide high-level administrative support to the President & CEO and four other C-Suite executives.
• Manage complex calendars, coordinate travel logistics, and oversee scheduling for internal and external commitments.
• Prepare agendas, presentations, talking points, and materials for executive meetings, board meetings, and external engagements.
• Coordinate expense reporting and budget-related processes for executive offices.
• Serve as the primary contact and gatekeeper for internal and external stakeholders.

Organizational Leadership Support

• Track organizational priorities, projects, and deadlines to ensure alignment across the senior team.
• Maintain highly confidential executive and board files and correspondence.
• Compile and prepare data, reports, and national/statistical submissions.

Customer Service & Stakeholder Relations

• Act as customer service representative of the Association Office-ensuring timely, professional, and thoughtful communication with staff, board members, donors, and community partners.
• Provide executive presence and polished representation for the leadership team at all times.
• Support a culture of hospitality and responsiveness, modeling YMCA values of caring, honesty, respect, and responsibility.

Operations & Process Management

• Create and maintain efficient administrative systems to support executive productivity.
• Monitor workflows and recommend improvements for organizational effectiveness.
• Partner with Finance, Development, Marketing, departments to ensure executive deliverables are met.
• Coordinate special events, executive retreats, and leadership meetings.
• Maintain organizational charts, databases, reports, and office supplies for the Association office.

ATTRIBUTES OF THE IDEAL CANDIDATE

• A proactive problem-solver who anticipates needs before they arise.
• A confident communicator who can represent the C-Suite with professionalism and poise.
• A high-capacity organizer who thrives in a fast-paced environment with competing priorities.
• A mission-driven professional aligned with YMCA's values and committed to community impact.

MISSION To put Christian principles into practice through programs, services and relationships that build a healthy spirit, mind and body for all. AREAS OF IMPACT The YMCA is an organization that serves all people, from all backgrounds and all walks of life. Our purpose is to strengthen community. Our areas of impact include:

• Youth Development: Empowering young people to reach their full potential.
• Healthy Living: Improving individual and community well-being.
• Social Responsibility: Providing support and inspiring action in our communities.

COMPENSATION & BENEFITS The YMCA of Metropolitan Fort Worth offers a competitive salary and benefits package for selected candidates. The yearly salary range for this position is $60,000 - $70,000 and will be commensurate with the selected candidates experience. The YMCA provides competitive health, dental, and vision benefits. Long-term disability, a medical and dependent care reimbursement plan, employee assistance plan, free family membership, discounts on Y programs including summer camps, enrichment classes, youth sports, childcare and more! Eligible to enroll in a 403 (b) tax-deferred account at beginning of employment. 12% retirement paid by the YMCA upon meeting eligibility requirements. Paid time off (PTO) based on hours worked and years of service. Training and leadership development opportunities. This job description is not intended to be all inclusive. It is understood that the employee will also perform other reasonable association duties and will be responsible for implementation of the policies, procedures and standards established by the Metropolitan Board, the branch Board of Managers and the Association Leadership. Job descriptions are reviewed periodically and may be revised at the discretion of management. This job description is not a written or implied contract.