Associated Students Programs Assistant - 136049 - San Diego Supercomputer Center : Job Details

Associated Students Programs Assistant - 136049

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Associated Students Programs Assistant - 136049

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Work ScheduleDays, 8 hrs/day, Mon-Fri, Occ. weekends and evenings

Payroll TitleBLANK AST 3DepartmentVCSA ASSOCIATED STUDENTSHiring Pay Scale$61,428.96 - $67,275.36/ YearWorksiteCampusAppointment TypeCareerAppointment Percent100%UnionCX ContractTotal Openings1Work ScheduleDays, 8 hrs/day, Mon-Fri, Occ. weekends and evenings#136049 Associated Students Programs AssistantFiling Deadline: Wed 8/13/2025Apply NowUC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.UCSD Layoff from Career Appointment: Apply by 8/4/2025 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.Special Selection Applicants: Apply by 8/13/2025. Eligible Special Selection clients should contact their Disability Counselor for assistance.DescriptionUnder the supervision of the Assistant Director of Student Governments, Auxiliaries, and Services, the A.S. Programs Assistant provides administrative support for day-to-day operations for services, commissions, and auxiliaries of Associated Students. Responsible for complex calendaring for administrators, legislative committees, and staff.The Programs Assistant serves as executive clerk to Judicial Board and Elections Board and is the official record-keeper for council meetings, and parliament proceedings that include minutes, proceedings, and executive orders. Maintain working relationships with University and System-wide administrative representatives. Provide administrative support to the Associated Students division on a variety of tasks, as needed.Qualifications

• Minimum two years of experience administratively supporting high-level positions with strong demonstrated administrative skills. Experience working with scheduling appointments, preparing and maintaining calendars, and planning and reconciling travel arrangements.
• Demonstrated writing ability to independently compose letters, memos, and other correspondence, subject to review by supervisor, using correct spelling, grammar, punctuation, composition, text editing, and proofreading skills.Experience with video conferencing software, i.e., Zoom, MS Teams, and Google Meet required
• Ability to effectively select, hire, delegate, train, supervise, motivate and evaluate non-career and volunteer personnel of both the beginner and para-professional levels.
• Excellent interpersonal, oral and written communication skills, including diplomacy, tact, and flexibility. Proven ability to interact with all organizational levels and to communicate effectively and professionally both in person and via phone.
• Ability to gather and organize data, draw logical conclusions and discern implications.
• Demonstrated experience managing and analyzing complex calendar and travel arrangements, planning meetings both on and off site.
• Demonstrated skill at organizing and prioritizing tasks with the ability to work under pressure to meet deadlines and adapt to changing priorities. Proven ability to multi-task in order to effectively handle diverse responsibilities and problems simultaneously, often with shifting priorities.
• Demonstrated research abilities utilizing various resources to obtain information necessary to attain established objectives. Proven ability to assimilate information and to compile and present in a complete and cohesive manner. Ability to make recommendations as needed.
• Must be able to maintain confidentiality of information and materials.

SPECIAL CONDITIONS

• Job offer is contingent upon satisfactory clearance based on Background Check results.
• Occasional evenings, weekends, and overtime may be required.
• Mandated Reporter: This position has been identified as a Mandated Reporter pursuant to the California Child Abuse and Neglect Reporting Act and requires immediate reporting of physical abuse, sexual abuse, emotional abuse, or neglect of anyone under the age of 18. It is the responsibility of the Mandated Reporter to ensure that they obtain proper training in order to fulfill their reporting responsibilities as required by the California Child Abuse and Neglect Reporting Act and University policy, and to complete and submit the required reports to the UC San Diego Police Department without delay.

Pay Transparency ActAnnual Full Pay Range: $40,700 - $88,030 (will be prorated if the appointment percentage is less than 100%)Hourly Equivalent: $19.49 - $42.16Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).Apply NowIf employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.For the University of California's Anti-Discrimination Policy, please visit: UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

Seniority level

• Seniority levelEntry level

Employment type

• Employment typeFull-time

Job function

• Job functionAdministrative
• IndustriesResearch Services

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