Associate Registrar, Database Administration - The Nelson Gallery Foundation : Job Details

Associate Registrar, Database AdministrationLocation: Kansas City, MissouriDivision: Curatorial AffairsReports To: Head of RegistrationFull Time Position: 35 Hour Work WeekAnnual Starting Salary: $ $46,762 - $52,653Who We AreAt the Nelson-Atkins Museum of Art, we believe art has the power to connect, inspire, and transform. We are home to a world-class collection spanning cultures and centuries, and we are dedicated to preserving and sharing these treasures with our community and the world. Behind the galleries, our dedicated staff work every day to steward the museum's collection with care, precision, and passion.Who We're Looking ForWe are seeking an experienced and detail-driven Associate Registrar, Database Administration to join our Registration team. This role will serve as the museum's primary administrator for The Museum System (TMS) collections database and will be a key partner in managing collection records, overseeing art movements, facilitating viewings, and coordinating select exhibitions and incoming loans.This is an excellent opportunity for someone who is excited about collections stewardship, passionate about technology's role in museums, and eager to collaborate across departments to support exhibitions, research, and public access.What You'll Do

• Serve as the lead administrator for TMS, maintaining data standards, managing user support, liaising with Gallery Systems, and supporting ongoing system improvements.
• Oversee the daily processing of art movement forms, location updates, and viewing requests.
• Facilitate registration aspects of assigned exhibitions, including shipping logistics, loan agreements, installation planning, and condition reporting.
• Produce monthly, quarterly, and annual collection statistics and participate in inventory initiatives.
• Ensure the quality and consistency of data entry and spearhead data cleaning efforts.
• Support museum departments through reporting, research, and collection care assistance.

What You'll Bring

• Bachelor's degree in Art History, Museum Studies, or a related field.
• 3-5 years of experience working with TMS (including database management) and in museum registration, preferably in an art museum environment.
• Proficiency with Microsoft SQL Server, Crystal Reports, and server management basics.
• Exceptional attention to detail, strong technical expertise, and a service-focused approach to working with colleagues and external partners.
• Ability to work collaboratively across departments and communicate clearly and professionally.
• A strong commitment to inclusivity, integrity, and continuous improvement.

Why Join UsAt the Nelson-Atkins, you'll join a team of passionate museum professionals committed to fostering a workplace where creativity, collaboration, and innovation thrive. Our staff enjoy competitive benefits, opportunities for professional growth, and the chance to help steward one of the nation's premier collections of art for generations to come.Benefits include:

• Medical, dental, and vision insurance
• 403(b) retirement plan with employer match
• Generous Paid Time Off and paid holidays
• Onsite Wellness Center access
• Free parking, museum discounts, and more

Non-DiscriminationThe Nelson-Atkins is an equal opportunity employer and strongly encourages applications from people of color, persons with disabilities, women, and LGBTQ+ applicants.The Nelson-Atkins Museum of Art does not discriminate based on race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided based on qualifications, merit, and business need.For individuals with disabilities who would like to request an accommodation, please contact the People & Culture department.The Nelson-Atkins Museum of Art conducts pre-employment background checks as part of our selection process. Salary information is a general guideline only. The Museum considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as market and business considerations when extending an offer.