Associate Project Manager, Operations - Sotheby's Institute of Art : Job Details

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Sotheby's Institute of Art provided pay range

This range is provided by Sotheby's Institute of Art. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$75,000.00/yr - $85,000.00/yr

Job Title: Associate Project Manager, OperationsCompany: BrandEdLocation: Hybrid (New York City / Remote)Reports to: Senior Technical Project ManagerJob Type: Full-TimeSalary range: $75,000-$85,000About BrandEdBrandEd is a holding company which houses Sotheby's Institute of Art, The School of The New York Times, Manchester City Sports Business School, Vogue College of Fashion and WIRED Education. Our strategy is to partner with the world's most iconic and premier brands to create innovative, experiential learning programs from pre-college courses to collegiate and master's programs offered in London, New York, Madrid and Online.Position SummaryBrandEd is seeking a highly organized and strategic Associate Project Manager, Operations to lead and support cross-functional initiatives at BrandEd. This role will be responsible for planning and executing complex projects that span departments and programs. The ideal candidate is a natural collaborator with strong communication skills and a proven ability to deliver results on time and within scope.This person will be instrumental in managing business requirements and workflows to support the successful launch of student applications and program infrastructure at BrandEd. They will work closely with IT, admissions, marketing, program teams, finance, and legal. They will report to the Senior Technical Project Manager, Operations and Technology.Key Responsibilities

• Liaise with internal and external stakeholders to define objectives, milestones, deliverables, and key task force members for cross-functional projects.
• Utilize industry best practices, tools, and standards to guide projects from concept through completion.
• Apply project management knowledge and methodologies to deliverables, processes, and systems.
• Manage project scope and forecasting to ensure company-wide initiatives stay on track and are aligned with BrandEd's strategic goals.
• Plan, execute, and monitor projects using monday.com, maintaining up-to-date documentation and records throughout all project phases.
• Lead regular core team meetings to address risks, issues, and progress, and escalate where appropriate.
• Document and manage all project files and materials, ensuring accuracy and accessibility across teams.
• Identify project risks and provide mitigation plans and solutions to stakeholders.
• Recommend and implement process improvements to optimize workflows and enhance cross-departmental collaboration.
• Prepare reports for management and executive teams as needed.
• Support additional duties and responsibilities as assigned.

Qualifications

• Bachelor's degree required.
• 3+ years of experience in project management, business operations, or a related role.
• PMP certification is not required but must be a professional development goal.
• Proven ability to complete projects according to outlined scope, budget, and timeline.
• Strong experience using project management software and methodologies; experience with monday.com is a plus.
• Experiencing managing technical projects in the education sector is preferred.
• Familiarity with Salesforce, Student Information Systems (SIS), and/or other Student data management platforms is a plus.
• Exceptional attention to detail with the ability to manage multiple projects and priorities simultaneously.
• Strategic thinker and problem solver who thrives in a collaborative, fast-paced environment.
• Strong interpersonal, written, and verbal communication skills.
• Resourceful, adaptable, and proactive.
• Must be available to work on-site in New York City when requested.
• Must be legally authorized to work in the United States.

Language Skills

• Excellent verbal and written communication skills
• Excellent command of the English language

Physical DemandsThe physical demands listed here are representative of those that must be met by an employee to successfully perform the essential functions of his/her job. Under the ADA, reasonableaccommodations may be made to enable individuals with disabilities to perform the essential functions.

• Prolonged periods of sitting at a desk and working on a computer.
• Ability to hear, understand, and distinguish speech and/or other sounds.

Work EnvironmentThe Work Environment Characteristics Listed Here Are Representative Of Those An Employee Encounters While Performing The Essential Functions Of The Job. Under The ADA, Reasonable Accommodations May Be Made To Enable Individuals With Disabilities To Perform The Essential Functions

• Basic office environment
• Hybrid
• Remote work
• Classroom/academic environment
• Online learning environment

The above statements are intended to describe the general nature and level of work being performed by an individual assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities and skills required of personnel so classified. BrandEd reserves the right to modify this job description in its sole discretion.BrandEd is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Seniority level

• Seniority levelMid-Senior level

Employment type

• Employment typeFull-time

Job function

• Job functionProject Management and Information Technology
• IndustriesHigher Education

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