Associate III - Portsmouth Public Schools : Job Details

Classified - Position - Associate III Job Number 370####### Start Date Open Date 08/15/2025 Closing Date Job Description POSITION TITLE : ASSOCIATE III REPORTS TO: SENIOR SUPERVISOR OVER-TIME STATUS: NON-EXEMPT PAY GRADE:107 JOB SUMMARY: Receives and routes incoming telephone calls to the Central Administration Office of the School Board and provides assistance to visitors; performs responsible clerical work; does related work as required. Work is performed under the regular supervision of Human Resources Specialists. ESSENTIAL DUTIES:

• Enters transactions into the MUNIS system;
• Answers applicant questions;
• Point of contact for substitute management system;
• Operates standard office and personal computer equipment;
• Conducts new hire pre-boarding and on-boarding ;
• Performs general office duties under the direction of the Specialist;
• Directs concerns to the appropriate individuals or offices by following the Chain of Command policy;
• Provides employees with forms needed to transact business at the Central Office;
• Maintains permanent record cards;
• Maintains and updates filing system as needed;
• Assists with recruitment registration and scheduling;
• Assists with annual programs, such as Teacher of the Year Banquet, Retirement Banquet and United Way
• Notifies building maintenance when necessary;
• Receives and records accurate messages, ensuring that messages of a critical nature are forwarded in a timely manner;
• Serves as backup Receptionist by greeting visitors and referring to the appropriate person;
• Performs related tasks as required.

JOB SPECIFICATIONS/PHYSICAL REQUIREMENTS: Thorough knowledge of standard office procedures and protocol; ability to operate multi-line telephone system; ability to speak clearly and to understand and follow written and oral directions; ability to operate standard office and personal computer equipment; good keyboarding skills in word processing, data entry and typing; ability to type accurately and at a reasonable rate of speed; ability to effectively manage multiple tasks simultaneously; good interpersonal communication skills with ability to handle difficult situations/individuals; understanding of public education administrative organization preferred. This is sedentary work requiring the exertion of up to 10 pounds of force occasionally and a negligible amount of force frequently or constantly to move objects; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken work levels; visual acuity is required for preparing and analyzing written and/or computer data, determining the accuracy and thoroughness of work, and observing general surroundings and activities. The worker is not subject to adverse environmental conditions. EDUCATION AND EXPERIENCE: Any combination of education and experience equivalent to graduation from high school; previous clerical and office experience. Human Resources experience preferred. APPLICATION PROCEDURE: All applicants please submit an on-line application along with copies of supporting credentials and 2 references. Be sure to connect your application to the advertised position.PORTSMOUTH PUBLIC SCHOOLS IS AN EQUAL OPPORTUNITY EMPLOYERHourly Rate Range $20.06-$33.09 Job Description View Attachment