Associate Director of Data, Registration & Billing - Stony Brook University : Job Details

Job Description - Associate Director of Data, Registration & Billing (2502892)

The Associate Director of Data, Registration & Billing is responsible for managing the dual and concurrent enrollment student registration and billing processes for the Accelerated College Experience (ACE) program at Stony Brook University (SBU). This role tracks, maintains, and reports all program data to key stakeholders including SBU, the State University of New York (SUNY), National Alliance of Concurrent Enrollment Partnerships (NACEP), and ACE partner high schools. The position reports to the Director of SBU's ACE program and collaborates with colleagues in the Registrar's office, Bursar's office, Division of Information Technology (DOIT), and the Office of Institutional Research, Planning, and Effectiveness. Excellent organizational, administrative, communication, decision making, critical thinking, and analytical skills are vital to this role.

• Bachelor's degree (foreign equivalent or higher).
• Three (3) years of full-time relevant experience.
• Knowledge of National Alliance of Concurrent Enrollment Partnerships accreditation standards.

• Master's degree (foreign equivalent or higher).
• Five (5) years relevant work experience.
• Experience with data management in an education setting.
• Operational experience with dual/concurrent enrollment.
• Experience with K-16 initiatives.
• Experience working with a NACEP - accredited program.
• Experience with enrollment software.

The Associate Director of Data, Registration & Billing is responsible for maintaining the dual and concurrent enrollment student registration and billing processes for ACE at SBU, and for tracking, maintaining, and reporting all program data to key stakeholders as described above. This position supports the ACE Director and works with colleagues in the Registrar's office, Bursar's office, DOIT, and the Office of Institutional Research, Planning, and Effectiveness. Strong organizational, administrative, communication, decision making, critical thinking, and analytical skills are vital.

Duties:

• Serve as a liaison between the ACE Office and other SBU offices involved in registration, billing, and data management.
• Develop and maintain a database inclusive of all relevant program data and collaborate with the Office of Institutional Research to create data visualization templates in Tableau.

Data Management & Data Integrity:

• Collaborate with key stakeholders to ensure the database information is timely and accurate (e.g., active high schools, site coordinators, ACE courses and instructors, faculty liaisons).
• Develop and maintain queries to track information related to program practices, with emphasis on adherence to NACEP quality and accreditation standards (e.g., faculty site visits, teacher attendance at events, compliance with standards).
• Develop internal processes related to data collection and data recording for all stakeholders.
• Manage and coordinate changes, updates, and integrations with new and/or existing systems.

Reporting:

• Provide support to the ACE Director to disseminate enrollment and revenue data, and to evaluate program effectiveness through collection and analysis of program data.
• Prepare revenue reports for the ACE Director and Senior Director of Finance for Continuing, Professional, and Online Education.
• Work with the CPOE Finance & Operations team to validate and reconcile revenue budget to actuals.

Other duties or projects as appropriate to rank and departmental mission.

This is a full-time appointment. FLSA Exempt position, not eligible for the overtime provisions of the FLSA. Minimum salary threshold must be met to maintain FLSA exemption.

In addition to the employee's base salary, this position is eligible for $4000 UUP annual location pay, paid biweekly.

For this position, we are unable to sponsor candidates for work visas.

Resume/CV and cover letter should be included with the online application.

Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.

If you need a disability-related accommodation, please call the university Office of Equity and Access (OEA) at (631) ###-#### or visit OEA.

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2502892

Administrative & Professional (non-Clinical)

Department/Hiring Area: Continuing Professional & Executive Education