Associate Degree Nursing Administrative Assistant - New River Community and Technical College : Job Details

The Administrative Associate supports the general administrative functions of a wide variety of academic or administrative units.

The Administrative Associate is responsible for providing high-level administrative support for managers and professional staff in a unit or department, under limited supervision in performing job responsibilities. Job responsibilities support the achievement of the unit's or department's goals and objectives and typically involve knowledge and protection of confidential and business limited information. Work is performed under general direction, working from established policies and objectives. This position exercises judgment in prioritizing, planning, and organizing own work within time, process, and results requirements; has some flexibility to modify workflow based on need and circumstances. Problems and decisions faced in this position address non-routine questions and situations often requiring investigation and/or research of precedents.

Performs other functions as required or assigned. Also complies with all Policies and Standards.

Summary of Responsibilities:

• Maintain/manage the day-to-day operations of the assigned office/department.
• Serve students, both on the phone and in person.
• Screen visitors/calls and take messages.
• Schedule appointments and maintain daily calendar for Program Directors and faculty.
• Prepare and respond to written and electronic correspondence.
• Prepare/copy/fax documents.
• Maintain and file records/documents.
• Establish and maintain student records for the programs assigned (student files, updates, transcripts, etc.)
• Assist in preparation of class schedules, room assignments, etc.
• Enter data in BANNER.
• Work with business office in financial matters pertaining to the programs.
• Assist with issues in Brightspace, and other IT issues.
• Coordinate work-study students, as applicable.
• Filing, copying, etc. as needed to support all faculty.
• Assist with gathering new hire paperwork for the HR department.
• Prepare and submit textbook orders.
• Schedule staff/departmental meetings and take minutes.
• Order supplies; prepare and submit purchase requisitions.
• Assist in accreditation processes as directed.
• Update/maintain student handbooks, program policies and procedures.
• Assist with commencement duties.
• Coordinate and attend biannual pinning ceremonies.
• Organize, attend, and take minutes of each of the program Advisory Committee meetings.
• Attend meetings as required by the College.
• Assist with each program's community activities.
• Complete other duties as assigned.

Compliance training is to be completed routinely and in a timely manner.

Participate in additional professional development opportunities through LinkedIn Learning and professional organization affiliations.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Skills/Abilities:

• Excellent working knowledge of: MS Office Professional, PowerPoint, Outlook, Windows, Excel, Word, Access, email applications and the Internet, required.
• Excellent working knowledge of office procedures, required.
• High level of computer skills
• Excellent keyboarding skills
• Strong verbal, nonverbal, and written communication skills
• Ability to communicate effectively
• Excellent organizational skills
• Excellent interpersonal skills
• Ability to maintain confidentiality
• Ability to work well with others
• Ability to work independently, and collaboratively, within a teamwork structure
• Ability to multi-task and be flexible
• Ability to manage records efficiently
• Self-motivated
• Dependable

Education:

Associate's Degree - Business or related field - Required

Experience:

In addition to the knowledge/education, the following related work experience is typically required for this position. An equivalent combination of education and recent, related experience may be acceptable.

Work related - 2 years +

License or Certification:

Valid Driver's License - Required

Employees are expected to adhere to the Mission, Values and Vision of the College. Each employee's position has attributes that contribute to the achievement of these goals.

Mission: New River Community and Technical College provides accessible, affordable, quality education and workforce programs to meet the needs of the region it serves.

Core Values:

• Respect: Promote a culture of belonging. Recognize and celebrate the unique contributions and perspectives of all individuals. Involve a diverse range of voices and perspectives in decision-making. Ensure everyone feels they are an integral part of the College.
• Honesty: Communicate openly and truthfully. Take responsibility for one's actions. Provide accurate and transparent reporting of data. Make decisions based on ethical principles.
• Education: Encourage and support a culture of continuous learning. Facilitate the sharing of information. Offer access to a diverse range of educational resources. Encourage curiosity. Regularly assess educational programs and supporting services. Cultivate a workforce of knowledgeable, competent, and skilled leaders.
• Community: Actively engage with the local community. Partner with local businesses, organizations, and non-profits. Meet the educational needs and interests of the local community. Encourage and facilitate civic engagement among students, staff, faculty, and administration.

Vision: New River Community and Technical College will improve students' lives and will enrich communities as an increasingly integral part of the educational and economic landscape of southern West Virginia.

Disclaimer: This description does not state or imply that the duties listed are the only duties to be performed by the position incumbent. Justification for the information provided in the job description may be requested. Employees are required to follow job-related instructions and perform other job-related activities assigned by their supervisor.

All requirements are subject to modification to provide reasonable accommodation for individuals with disabilities. Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves, students, other employees, or the public.