Assistant Project Manager - Construction - Ultimate Staffing : Job Details

Our client, a respected construction industry leader, is seeking a detail-oriented and proactive Assistant Project Manager to support their project teams. This role is integral in coordinating contracts, managing project documentation, and ensuring smooth communication between all stakeholders. The ideal candidate thrives in a fast-paced environment, has exceptional organizational skills, and works well both independently and in a team setting.

Assistant Project Manager - Construction

Location: Tualatin OR

Schedule: Full-Time, Onsite

Pay Range: $23-$24/hour

Start Date: ASAP

Type: Contract to hire

Key Responsibilities

• Prepare, review, notarize, and distribute monthly owner billings and lien waivers.
• Generate and process AIA contract change orders, owner contracts, and related documentation; track and follow up on outstanding approvals.
• Review and issue subcontracts, verifying compliance with licensing and bonding requirements; address missing or altered agreements.
• Assemble and distribute meeting packets, proposals, schedules, and change proposals for project managers.
• Assist with subcontractor qualification statements, notices, and agreement distribution.
• Support project closeout by collecting, reviewing, and compiling manuals, warranties, and required documentation.
• Upload and review project drawings, punch lists, and schedule updates as directed.
• Set up new projects in team systems and track acceptance of project invitations.
• Maintain organized records and consistent follow-up with project stakeholders.

Qualifications

• High school diploma or GED required; additional education or certifications in construction management or project coordination preferred.
• 1+ year of construction administration or project coordination experience.
• Proficiency in Microsoft Office Suite; familiarity with Microsoft Project and AIA documentation preferred.
• Strong attention to detail, time management, and communication skills are required.

Attributes for Success

• Collaborative and solutions-focused.
• Flexible, adaptable, and able to manage shifting priorities.
• Professional demeanor with a commitment to quality.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.