Assistant Director of HVAC - Stony Brook University : Job Details

Job Description - Assistant Director of HVAC (2502299)

Assistant Director of HVAC

Required Qualifications (as evidenced by an attached resume):Bachelor's degree (foreign equivalent or higher). In lieu of a degree, four (4) years of directly related full-time experience, and/or a combination of higher education and experience totaling four (4) years, may be considered. Four (4) years of directly related full-time professional experience with commercial and residential HVAC systems. Supervisory experience. Experience troubleshooting HVAC equipment and system problems. Must have, keep and maintain the appropriate valid NYS Driver's License; have a motor vehicle record which is free from major violations or a pattern of repeat violations.(***Out-of-State Applicants, see Special Notes”).Preferred Qualifications:Advanced degree (foreign equivalent or higher). Additional years (5+) of directly related full-time professional experience with commercial and residential HVAC systems. Experience writing comprehensive reports and/or detailed analyses. Experience formulating and managing projects from conception to completion, including budgeting. Experience using a Computerized Maintenance Management System (CMMS). Experience working in a large academic setting or a similar facility.Brief Description of Duties:The Assistant Director of HVAC provides leadership and technical support for HVAC staff to ensure reliable system operation and emergency response. Oversee system performance, maintenance planning, and project management, including contractor coordination and capital improvements. Drive's campus energy and sustainability initiatives by managing reduction projects, securing funding, and monitoring utility data. Manage work orders, preventive maintenance, and after-hours support to maintain safe and efficient HVAC operations.

• Technical Oversight & Staff Support:
  • Lead and support HVAC staff in resolving complex system issues, particularly during emergencies. Guide troubleshooting of equipment failures, alarms, and climate control concerns. Provide training to enhance staff skills and ensure consistent problem-solving methods. Oversee daily operations and system functionality in compliance with University and regulatory standards.
• System Management & Planning:
  • Monitor HVAC system status and performance. Collaborate with contractors and engineers on equipment specifications, procurement, and troubleshooting. Conduct inspections, plan maintenance, and prioritize HVAC tasks. Identify capital project needs, develop scopes of work, and implement strategies to improve energy efficiency and system reliability.
• Energy and Sustainability Management:
  • Collaborate on campus-wide energy and sustainability initiatives focused on HVAC systems, data monitoring, and efficient energy reporting. Lead energy reduction projects aligned with the Clean Energy Master Plan, coordinating with leadership and stakeholders to track progress and meet goals. Research and pursue grants, incentives, and funding opportunities for energy projects. Assist with budgeting and procurement related to energy management. Monitor and analyze utility usage to identify and address anomalies.
• Project & Contractor Oversight:
  • Develop specifications, estimates, and AutoCAD drawings for HVAC projects. Oversee contractor work, manage bids, review invoices, and maintain service records. Coordinate emergency responses and ensure project timelines and quality standards are met.
• Maintenance & Work Order Management:
  • Manage HVAC work orders and documentation. Develop and maintain preventive maintenance schedules for all equipment. Ensure systems are operating safely and reliably, and mechanical rooms are well-maintained. Support after-hours emergency response and ensure availability of tools and resources.
• Other Duties:
  • Other duties or projects as assigned as appropriate to rank and departmental mission.

Special Notes:This is a full-time appointment. FLSA Exempt position, not eligible for the overtime provisions of the FLSA. Minimum salary threshold must be met to maintain FLSA exemption.In addition to the employee's base salary, this position is eligible for $4,000 UUP annual location pay, paid biweekly.Essential Position: This has been designated as an essential position based on the duties of the job and the functions performed. Positions that are designated as such may be required to report to work/remain at work even if classes are canceled, and the campus is working on limited operations in an emergency.***Out-of-State Applicants: Please note as a condition of employment and in order for this position to be tendered, the successful incumbent will be required to provide evidence of a valid license and driving abstract from the state issuing the license within five business days of a conditional offer and must obtain a NYS driver's license within 30 days of start date.For this position, we are unable to sponsor candidates for work visas.Resume/CV and cover letter should be included with the online application.Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.If you need a disability-related accommodation, please call the university Office of Equity and Access (OEA) at (631) ###-#### or visit OEA .In accordance with the Title II Crime Awareness and Security Act a copy of our crime statistics can be viewed here .Visit our WHY WORK HERE page to learn about the total rewards we offer.

Job Number:2502299

Official Job Title : Associate Facilities Program Coordinator

Job Field: Administrative & Professional (non-Clinical)

Department/Hiring Area : HVAC

Schedule: Full-timeShift: Day Shift Shift Hours : 7:00 a.m. - 3:30 p.m.