Assistant Director of Finance Accounts Receivable - Dove Schools : Job Details

Reports to:Chief Financial OfficerDepartment:FinanceWork Year:215 Days

Job Summary

The Assistant Director of Finance Accounts Receivable is responsible for managing and safeguarding the districts incoming revenue streams, including local, state, and federal sources. This role plays a key part in ensuring financial compliance, improving cash flow, and maintaining audit-ready documentation for federal grants. The ideal candidate is highly organized, analytical, and operates with a high degree of accountability and alignment with the organizations financial goals.

Key Responsibilities

• Oversee accurate tracking, recording, and reconciliation of all local, state, and federal revenue.

• Ensure timely submission and documentation of reimbursement claims for all eligible federal programs.

• Monitor receivables aging and address overdue or incomplete collections.

• Serve as the lead contact for federal grant documentation audits and compliance checks.

• Maintain a system of internal controls over cash receipts, deposits, disbursements, and investments.

• Establish and maintain an internal audit program for funds across individual school sites.

• Prepare monthly cash flow reports, identifying shortfalls or surpluses.

• Assist in forecasting cash inflows and outflows and recommend proactive financial actions.

• Reconcile transactions regularly by comparing and correcting financial data.

• Assemble and summarize financial data for leadership; create visualizations and reports for decision-making.

• Make recommendations aligned to organizational goals by analyzing financial trends and variances.

• Transfer funds between accounts based on cash flow needs and budget allocations.

• Support banking relationship management and compliance with financial institution protocols.

• Ensure all funds movement is documented and in compliance with district and regulatory standards.

• Increase department productivity by developing or improving automated workflows.

• Eliminate duplicative processes through process improvement initiatives.

• Coordinate with internal stakeholders to streamline information flow and reporting requirements.

• Maintain accurate and complete documentation for all accounts receivable and grant-related transactions.

• Arrange for and support annual financial and compliance audits.

• Respond promptly to auditor requests and maintain audit-ready documentation year-round.

• Provide clear and consistent updates to the CFO regarding receivables and reimbursement status.

• Present findings, issues, and recommendations in a clear, solutions-oriented manner.

• Perform other related duties as assigned in alignment with the departments goals.

Qualifications

• Bachelors degree in Finance, Accounting, Economics, Math, Statistic Public Administration, or a related field required.

• Minimum of 2 years experience in accounts receivable, grant finance, or public school finance preferred.

• Knowledge of OCAS coding, SylogistEd(formerly WenGage), and federal grant claiming systems is a plus.

Skills & Competencies

• Financial forecasting and analysis

• Federal and state revenue compliance

• Advanced spreadsheet and financial software proficiency

• Strong communication and presentation skills

• Detail-oriented with high accountability standards

• Process improvement and automation capabilities

Work Environment

Office-based role with occasional school site visits.Occasional evening or weekend hours during critical reporting or audit periods.

EEO Statement

Dove Schools is an equal opportunity employer and does not discriminate based on race, color, religion, national origin, sex, age, disability, or veteran status.