Under the direction of the Community Services Director, this position plans, directs, and supervises all city recreation programs and services, and the maintenance, landscape, and development operations of city parks, public landscaped areas, and park facilities. Develops goals, objectives, policies, and priorities for the department and provides responsible staff assistance to the Community Services Director.DISTINGUISHING CHARACTERISTICS The Assistant Director of Community Services is a management-level classification in the Community Services series. The employee supervises complex assignments, including work assigned to Division Managers, and is responsible for project development, setting priorities, developing timelines, evaluating work assigned to staff, and assuring quality and accuracy of the work product. Serves as Acting Director of Community Services in the Director's absence. The Assistant Director of Community Services is distinguished from the Community Services Director by the level of responsibility assumed and the complexity of duties assigned.
Manages all administrative functions of the Parks and Recreation division, including personnel, budgeting, contract services, and purchasing administration. Directs the activities of full and part-time recreation professionals in administration of recreational programs.Supervises staff members at various levels who administer the daily operations of the Parks Division to include supervision of full-time and part-time staff members in the maintenance, landscaping, and development of City parks, recreational facilities, and public landscaped areas.Develops and recommends the Department's five-year multi-million dollar Capital Improvement Program; works with staff, other departments, architects, contractors and the community in the implementation of projects.Monitors the level of recreation program success throughout the year and makes recommendations as needed.Prepares written reports for the Director, City Manager, Deputy City Manager, and City Council for review on an as-needed basis; makes presentations to City Council, Commissions, and community organizations.Recommends and approves the acquisition and purchase of equipment and materials relative to the daily operation of the Department.Conducts, reviews, and approves performance evaluations of department employees.Serves as Acting Director of Community Services Department in the Director's absence.Represents the City in the community and at professional meetings as required.Responds to and resolves issues regarding public questions and concerns.Prepares agendas and conducts staff meetings for the Grounds Maintenance Division and the Recreation Division. Establishes schedules and methods for providing services; identifies resource needs; reviews needs with appropriate management staff; allocates resources accordingly.Participates in the selection of assigned operations staff; provides or coordinates staff training, including required safety training; works with employees to correct deficiencies; implements discipline procedures.Participates in the preparation and administration of assigned program budget; submits budget recommendations; monitors expenditures.Assists in conducting random investigations of employee driving records; maintains accurate and complete driving record files for audits.Reviews inspection reports; coordinates maintenance and repair activities for community service operations, equipment, and vehicles.Develops a training curriculum and policy manual for department operations.Performs related duties, as assigned.Knowledge of:Operations, services, and activities of a parks and recreation program.Principles of supervision, training, and performance evaluation.Methods and techniques of delivering parks and recreation programs.Training requirements, methods, and techniques.General principles, practices, techniques, and standards of park maintenance and recreation programs.Principles of basic report preparation.Principles and procedures of record keeping.Office procedures, methods, and equipment, including computers and applicable software applicationssuch as word processing, spreadsheets, and databases.Pertinent federal, state, and local laws, codes, and regulations, including state and federal regulationsand statutes.Ability to:Build strong relationships with staff, elected officials, and the public to foster collaboration and trust.Coordinate and direct the operations and activities of community service.Supervise, organize, and review the work of assigned staff involved in community service operations.Select, train, and evaluate staff.Understand the organization and operation of the City and of outside agencies as necessary to assumeassigned responsibilities.Understand, interpret, and apply general and specific administrative and departmental policies andprocedures as well as applicable federal, state, and local policies, laws, and regulations.Prepare clear and concise reports.Participate in the preparation and administration of assigned budgets.Utilize and interpret the principles and methods of statistical analysis.Communicate via a two-way radio communication system. Learn and implement city procedures, regulations, and requirements with respect to procurement,safety, operations, and organization.Respond to requests and inquiries from the general public.Investigate and resolve problems with community service operations.Understand and work within the scope of authority.Relate effectively to people of a variety of cultures, languages, disabling conditions andsocioeconomic situations.Adhere to and ensure the adherence to department policies and procedures by other employees.Use sound professional judgment.Operate office equipment including computers and supporting software applications.Communicate clearly and concisely, both orally and in writing.Education and Experience Guidelines-Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:Education/Training:Minimum eighteen (18) years of age.Must possess a high school diploma from an accredited high school or GED equivalent. Bachelor's degree or equivalent from an accredited college or university in Recreation, Sociology, Public Administration, or a related field.Experience:Seven or more years of increasingly responsible experience or comparable experience in public recreation and community services with included experience in the administration of a variety of community service programs, including three years in a supervisory capacity.License or Certificate:Must possess a valid California Class C Driver's License and maintain possession of such license during the course of employment.Must have an acceptable driving record, be insurable at standard rates by the City's insurance carrier, and maintain such insurability during the course of employment.Possession of a current CPRP or CPRE certification is highly desirable. PHYSICAL, MENTAL, AND ENVIRONMENTAL REQUIREMENTS:The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions:Must be found to be free from any physical, emotional or mental conditions, as determined by a qualified physician and/or psychologist, which with or without accommodation might affect the ability of the employee to perform essential job functions. The position may require prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting, and stooping in the performance of daily office activities. Additionally, the position requires grasping, repetitive hand movement, and fine coordination in retrieving and entering data using a computer keyboard. Near and far vision is required in order to read work related documents and use the computer. Acute hearing is required when providing phone and personal service. The position requires lifting, carrying, pushing, and/or pulling objects weighing up to 25 pounds. Incumbent must be willing to work shift work, including nights, weekends, and holidays.This classification is not intended to be all-inclusive. An employee may be required to perform other reasonable duties as assigned by management. The City reserves the right, with the concurrence of the department head, to revise or change classification duties and responsibilities as the need arises and as consistent with the meet and confer process.#J-18808-Ljbffr
