Assistant Director of Campus Events - DaVita : Job Details

Position Summary:

Under the direction of the Director of Campus Events Scheduling, the Assistant Director of Events will manage aspects of the planning, implementation, and execution of event logistics for campus events and ceremonial occasions, including commencements and convocations.

This position has extensive contact with external vendors to schedule and provide services needed to implement successful events. Working with and providing exceptional customer service to various on-campus departments in executing the logistics of events is also a key aspect of this role.This position serves on COCO (The Committee on Ceremonial Occasions) and works closely with the AVP of Events on Commencement logistics.

Position Responsibilities:

• Responsible for coordinating and scheduling campus events
• Schedules high-profile events in 25LIVE
• Collaborate with Registrar to ensure accurate and timely classroom reservation in anticipation of each semester
• Strategize to develop timelines and efforts to streamline event management
• Responsible for directing the setup and breakdown of events
• Determine setup/floor plan using diagrams, optimizing the use of event spaces
• Assumes responsibility to ensure issues/concerns will be addressed and monitors them through conclusion
• Work with outside vendors to facilitate furniture and equipment rentals as needed for events
• Liaise with event venue staff to ensure proper execution and set-up of registration areas, coat-check, cocktail reception area, etc.
• Order products as necessary and follow up on orders
• Direct facilities staff and management to ensure that event floor plans and setups are complete and accurate
• Assists with 25LIVE User Trainings, general troubleshooting issues, and account creation
• Assists with running monthly event billing reports and ensuring their accuracy before submitting to University Operations
• This position works nights, weekends, and holidays as needed

Experience & Educational Background:

• Bachelor's Degree
• 5 years of experience in event planning is required, preferably at a non-profit organization

Skills & Competencies:

• Knowledge of Microsoft Office Suite
• Knowledge of 25LIVE
• Good judgment and sensitivity, and the wisdom to elevate problems-with good recommendations--to the Director of Campus Events when necessary
• Must be able to take initiative
• Effectively manages own time and resources
• Able to multitask
• Speaks clearly and expresses self well in one-on-one conversations and groups
• Excellent writing and editing skills
• Strong organizational skills and an understanding of the big picture
• Assumes responsibility to ensure issues/concerns will be addressed and monitors them through conclusion
• Able to take ownership of events and to be proactive in anticipating problems and steering the ship in the right direction
• Ability to communicate effectively orally, by phone, in person, and in writing

Salary Range:

$72,000 - $72,500

About Us:

Yeshiva University is dedicated to academic excellence, intellectual exploration, and the advancement of timeless values that shape and impact lives. With a rich tradition rooted in Jewish thought and heritage, YU fosters a dynamic learning environment across its undergraduate, graduate, and professional schools. Our mission is to cultivate the next generation of leaders who will contribute meaningfully to society, guided by a commitment to ethics, innovation, and service. Our community extends far beyond the classroom, encompassing thousands of students, faculty, staff, and more than 70,000 alumni and supporters worldwide, all working together to build a brighter future.

As a Yeshiva University employee, you will be part of a welcoming, diverse, and intellectually engaging community that values collaboration, excellence, and professional growth. We offer a supportive and stimulating workplace with tangible employee benefits, opportunities for advancement, and a strong sense of purpose. Beyond professional development, YU is committed to ensuring a high quality of life for its employees, offering a work environment that prioritizes well-being, work-life balance, and a culture of mutual respect. Every role at YU contributes to our broader mission of education, research, and societal impact, ensuring that all members of our community-students, faculty, staff, alumni, and friends-are inspired to make a difference. We invite you to bring your talent and passion to YU and join us in shaping the future.

Equal Employment Opportunity:

Yeshiva University is an equal opportunity employer committed to providing employment opportunities to all employees and candidates without regard to race, color, age, sex, national origin, disability status, or any other characteristic protected by federal, state, or local laws.