Assistant Comptroller/Asst. Finance Director for the City of Leominster - City of Leominster : Job Details

Assistant Comptroller/Asst. Finance Director for the City of LeominsterAssistant Comptroller/Asst. Finance Director for the City of Leominster

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The Assistant Comptroller is responsible for overseeing and supporting the Citys core financial operations, including accounting, internal auditing, treasury functions, assessing, purchasing, grant management, revenue collection, the Contributory Retirement System, and the Health Insurance Trust Fund. This position plays a critical role in maintaining financial integrity, ensuring compliance with applicable laws and standards, and providing support to the Citys Comptroller / Finance Director.

ESSENTIAL FUNCTIONS

The essential functions or duties listed below are intended only as illustrations of the various type of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

Assist the Comptroller in maintaining accurate and complete financial records for the City, including account analysis and year-end closing procedures.

Serve as the authorized signer of the warrant in the Comptrollers absence.

Monitor, record, and manage fixed assets using CCH ProSystem software, including depreciation and valuation.

Review and process weekly warrants for accounts payable, capital expenses, debt service, payroll obligations, taxes, and contractual payments, ensuring compliance with procurement laws and budgetary limits.

Manage the solar credit account and allocate credits appropriately.

Record and track employee benefits, including health insurance, Medicare, and life insurance; prepare and distribute quarterly billings to City departments, including the School Department.

Assists Comptroller in account analysis and preparation of year end and audit work as needed.

Conduct fund activity analysis and monthly reconciliations.

Assist in maintaining and certifying the Citys Free Cash in coordination with the Department of Revenue.

Reconcile Federal and State grants, ensuring proper recording of revenues and expenditures throughout each grant's life cycle; implement controls to prevent overruns or deficits.

Prepare the Comptrollers Annual Report.

Supervise and provide guidance to staff in the Comptrollers Office.

Performs other related job duties as required.

SUPERVISION RECEIVED

Operates under the administrative direction of the Comptroller / Finance Director. Works independently within established policies, goals, and objectives. Exercises substantial judgment and discretion and consults with leadership only on matters requiring policy interpretation or exceptions.

SUPERVISION EXERCISED

The supervisor, as a regular and continuing part of the job, is accountable for the quality and quantity of work done by subordinates and assures the accomplishment of the assigned work in the prescribed manner.The employee gives advice and instruction on both administrative and work matters; informs subordinates of organizational policies, goals and procedures; resolves employee complaints and effects disciplinary actions, such as oral warnings and reprimands; has substantial responsibility for technical soundness of subordinates work.

JUDGMENT AND COMPLEXITY

Work involves a high degree of judgment and initiative. Guidelines may be broad or limited, requiring the employee to interpret laws, policies, and procedures, and to develop new methods or approaches to meet departmental objectives. The employee is considered an expert in applying financial guidelines and practices.

NATURE AND PURPOSE OF CONTACTS

Relationships are primarily with co-workers, vendors and the public involving frequent explanation, discussion or interpretation of practices, procedures, regulations or guidelines in order to render service, plan or coordinate work efforts, or resolve operating problems.Other regular contacts are with service recipients and employees of outside organizations.

More than ordinary courtesy, tact and diplomacy may be required to resolve complaints, interact with challenging personalities and/or effectively navigate difficult circumstances.

CONFIDENTIALITY

The position requires access to confidential and sensitive financial information, including employee records, contractual data, and budgetary details. Confidentiality must be maintained at all times.

EDUCATION AND EXPERIENCE

Minimum Qualifications

• Bachelors degree in Finance, Accounting, or a related field.
• Minimum of 3 to 5 years of progressively responsible experience in governmental or municipal finance.
• Any equivalent combination of education, training, and relevant experience may be considered.
• Must be eligible to be bonded.

Preferred: Certification from the Massachusetts Municipal Auditors and Accounting Association (MMAAA).

KNOWLEDGE, ABILITY, AND SKILLS

Knowledge of:

Massachusetts municipal finance laws and regulations.

Governmental accounting principles and practices.

Accounts payable/receivable, payroll, and general ledger functions.

Financial software and systems, including CCH ProSystem.

Ability to:

Lead teams, manage projects, and meet deadlines.

Analyze complex financial data and provide accurate reporting.

Communicate clearly and effectively, both orally and in writing.

Establish and maintain effective working relationships with internal departments, public officials, and external agencies.

Skills in:

Financial software, spreadsheets, and databases.

Organization, attention to detail, and customer service.

Professional judgment and discretion in handling sensitive financial matters.

WORK ENVIRONMENT

Primarily office based. The position requires prolonged periods of sitting, with occasional standing, walking, and lifting of office materials weighing up to 30 pounds.

PHYSICAL, MOTOR, AND VISUAL SKILLS

Physical Skills

Minimal physical demands are required to perform most of the work.The work principally involves sitting, with intermittent periods of stooping, walking, and standing.May be required to lift objects such as files, boxes of papers, office supplies, and office equipment weighing up to 30 pounds.

Motor Skills

Duties require motor skills for activities such as moving objects, using office equipment, including but not limited to telephones, personal computers, handheld technology, and other office equipment.

Visual Skills

Visual demands require routinely reading documents for general understanding and analytical purposes. Frequent computer usage.

Seniority level

• Seniority levelMid-Senior level

Employment type

• Employment typeFull-time

Job function

• Job functionAccounting/Auditing and Finance
• IndustriesTruck Transportation

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