Assistant Billing Coordinator - Stockton, Barker & Mead, LLP : Job Details

Benefits:

401(k)

Dental insurance

Health insurance

Paid time off

Vision insurance

Job Title: Assistant Billing Coordinator

Summary: The Assistant Billing Coordinator will provide ongoing support to the Billing Coordinator by providing assistance with a variety of clerical related duties. He or she is responsible for billing data entry, creating invoices, billing follow-up, updating budgetary information, invoice submission, recording and processing payments received, and other duties related to the submission and processing of firm billing.

Essential Duties and Responsibilities:

Enter billing data into billing software;

Generate invoices/statements using billing software;

Transmit invoices/statements to clients via email/mail/fax as dictated by client requirements;

Send reminders to clients regarding unpaid bills;

Create billing data files for upload to web based legal bill review services;

Upload billing data files to web based legal bill review services;

Manage firm data and rates on web based legal bill review services;

Document firm billing files using NetDocuments document management system;

Correspond via phone and email with clients and other firm personnel.

*This job description reflects management's assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned.

Desired Skills & Competencies:

Interpersonal Skills: develops and maintains relationships with others, and works with others toward a common goal by working cooperatively, developing positive relationships, and willingly provides information and assistance.

Oral & Written Communication Skills: communicates clearly and coherently, adapting communication to suit particular situations.

Customer Service Skills: responds promptly to customer needs, solicits feedback, responds to requests for service and assistance, and meets commitments timely.

Time Management Skills: plans, organizes, and prioritizes tasks to efficiently use working time to complete designated tasks and responsibilities

Ethics: keeps client and firm information confidential at all times, understands and implements general rules of ethical behavior.

Computer Literacy: has basic knowledge of computer operation, internet software, spreadsheet software, and word processing software, and has the ability to type and operate office equipment.

Professionalism: conducts oneself with responsibility and accountability.

Supervisory Responsibilities:

This job has no supervisory responsibilities.

Work Environment:

This job is in an in-person office setting; remote work is not available for this role.

Work Hours:

This is a full-time job with a 40-hour work week, 8 hours daily Monday – Friday within firm operating hours. You will be required to take an unpaid lunch break of 30 minutes.

Software Used:

Microsoft Office

Practice Master (Law Practice Management)

NetDocuments (Document Management)

Tabs 3 (Time and Billing)

Adobe Acrobat

Physical Demands:

Lift/carrying/push/pull up to 10 pounds frequently

Lift/carry/push/pull up to 30 pounds occasionally

Bending/stooping/squatting occasionally

Kneeling occasionally

Climbing occasionally

Walking frequently

Standing frequently

Sitting frequently

Simple grasping frequently

Reaching at/or below shoulder level frequently

Reaching overhead occasionally

Fine manipulation frequently