Assistant Administrative Manager (80% Remote) - Actalent : Job Details

Job Title: Assistant Project Administrator

We are seeking a reliable and detail-oriented Assistant Project Administrator to support our Operations Manager and engineering team. This role focuses on administrative and operational support. The ideal candidate will be proactive, organized, and comfortable working in a fast-paced environment.

Location: Raleigh-Durham-Chapel Hill Area (90% Remote)

Industry: Engineering / Architecture / Construction

Employment Type: Full-Time

About Us:

We're a dynamic engineering firm with a strong reputation for delivering high-quality work across the Carolinas. Our team thrives on collaboration, precision, and a commitment to excellence. We're currently seeking an Assistant Project Administrator to support our lead project coordinator and office operations. This role is ideal for someone with experience in engineering, architecture, or construction environments who enjoys being the organizational backbone of a fast-moving team.

Key Responsibilities:

• Provide direct support to the Lead Project Coordinator and Office Administrator

• Manage phone communications and client correspondence with professionalism

• Assist with project documentation, tracking, and file organization

• Coordinate ordering of materials, safety gear, and corporate attire

• Help run and compile basic financial reports and project summaries

• Pick up blueprints and other materials from local print shops as needed

• Maintain and organize office storage areas and supply inventory

• Support general office functions and administrative needs as they arise

Qualifications:

• Prior experience in engineering, architecture, or construction environments strongly preferred

• Strong organizational and communication skills

• Comfortable with remote work but available for occasional in-person tasks in the Raleigh-Durham-Chapel Hill area

• Proficiency in Microsoft Office Suite; familiarity with project management or accounting software is a plus

• Self-starter with a proactive mindset and attention to detail

Required Qualifications:

• Proven experience in administrative or office support roles

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

• Strong communication and organizational skills

• Ability to multitask and prioritize effectively

• Comfortable working independently and as part of a team

Preferred Qualifications:

• Experience supporting engineering or technical teams

• Familiarity with office management systems or tools

Perks & Growth Path:

• 80% remote flexibility with local autonomy

• Exposure to a wide range of project types and operational functions

• Clear pathway to grow into Lead Office Administrator within 1–2 years

• Supportive team culture with mentorship and professional development opportunities

Key Responsibilities:

• Answer and direct incoming phone calls professionally

• Provide administrative support to engineers and the Operations Manager

• Assist with scheduling, documentation, and general office coordination

• Maintain and update records, reports, and spreadsheets

• Help ensure smooth day-to-day operations across departments

Pay and Benefits

The pay range for this position is $20.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Raleigh,NC.

Application Deadline

This position is anticipated to close on Oct 8, 2025.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email [email protected] ( [email protected]) for other accommodation options.