Asset Coordinator - Renowned Recruitment Group : Job Details

ABOUT THE COMPANY

Our client, a privately held real estate investment firm headquartered in Huntington Beach, CA, is seeking a highly organized REO Asset Coordinator to support the administrative functions of a growing commercial real estate portfolio. The firm manages a diverse mix of retail, office, mixed-use, and multifamily assets across Orange County and other key coastal markets in California.

ABOUT THE ROLE

This role offers the opportunity to work in a fast-paced, collaborative environment supporting property management, leasing, and construction teams with a wide range of operational and administrative tasks.

WHAT YOU WILL BE DOING

• Provide day-to-day administrative support to Property Management, Leasing, and Construction teams.
• Maintain and organize digital records and filing systems related to construction, leases, insurance, and tenant correspondence.
• Assist with market research and demographic analysis to support leasing efforts.
• Draft and manage tenant communications, including notices and general correspondence.
• Oversee and maintain the tenant portal and work order system.
• Coordinate with vendors to schedule routine and emergency maintenance, ensuring compliance with service agreements.
• Maintain and regularly update tenant and vendor contact lists.
• Support the preparation of monthly and quarterly KPI reports related to the real estate portfolio.
• Track expenses and assist with budget monitoring for capital improvements and development initiatives.
• Perform other general administrative duties as needed.

WHAT YOU NEED TO HAVE

• Bachelor's degree from an accredited institution required.
• Minimum of 2 years of experience in an administrative role; prior experience in the real estate sector strongly preferred.
• Strong time management skills with a proven ability to meet deadlines.
• Positive, adaptable attitude with excellent interpersonal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Familiarity with Yardi or other real estate management software preferred.
• Local travel required.