AP Clerk/Administrative Assistant - Arbor Trace - CarDon & Associates : Job Details

CarDon and Associates is now hiring a Accounts Payable Specialist. We offer daily and weekly pay options and great benefits! We are an Indiana-based and family-owned provider of senior living options and lifestyle support services, ranging from independent living and assisted living to skilled nursing and memory care. When we adopted the professional approach to service and team approach to caregiving, we know that family is always first. Come work for the best and join the Heart of the CarDon family of care! BASIC FUNCTION: The Accounts Payable Specialist performs accounting operations assigned according to established operational policies and procedures and accepted accounting practices. EDUCATION, QUALIFICATIONS, CREDENTIALS: Must have an Associate's Degree or 5+years of accounts payable experience. Previous office experience in accounting functions is required, experience with Microsoft Dynamics preferred. Must possess and demonstrate ability to apply established procedures with a high degree of accuracy, responsibility, and confidentiality. RESPONSIBLE TO: Director of Finance ESSENTIAL FUNCTIONS The employee must be able to perform each essential function effectively to be successful in this position. 1. Performs accounting operations that may include, but not be limited to payables, check requests, facility credit applications, corporate credit card entry, Sales tax processing, check runs and Positive Pay reporting. 2. Follows operational policies for assigned duties and performs related operations according to the time frames established. 3. Interacts frequently with AP personnel and administrative staff to carry out duties. 4. Assures that appropriate supporting documentation is provided when required. 5. Verifies authorization when required for all processes performed. 6. Cross-trains other staff as directed to assure continued services during absences. 7. Participates in administrative staff meetings and attends other meetings as needed. 8. Keeps abreast of all changes, memos, and communications related to duties. 9. Maintains effective systems and accurate record keeping for each accounting area managed. 10. Payables * Processes corporate invoices, reconciles with statements, and communicates with other personnel as needed regarding missing invoices or coding questions. * Verifies correct coding and authorization of invoices according to the General Ledger Chart of Accounts and accounting procedures. * Communicates effectively with inquiries from vendors to resolve issues. * Captures, indexes, and migrates operating invoices to buildings in the web-based invoice mgt system as required. * Imports invoices into the accounting system for payment selection. 11. Check Requests * Processes Corporate check requests for postage meter, employee reimbursements and other requests. * Scans all required supporting documentation. 12. Purchase Orders (not currently utilized) * Tracks monthly purchase order activity, numbering and logging all purchase orders processed. * Reviews purchase orders for completeness. 13. Credit Applications * Completes credit application and attaches credit information per facility. * Presents application for authorization. * Forwards application to appropriate contact and scans application in imaging system. 14. Sales Tax Processing * Processes sales tax reports and complete coupons provided by state. * Assures coupons and payments are mailed in time to meet deadline. The preceding list of essential functions is not all-inclusive and may be supplemented. KNOWLEDGE, SKILLS, AND ABILITIES Must be proficient in Microsoft and Excel. Must be highly detail oriented. Time management skills and the ability to handle multiple tasks and organize them accordingly required. Must have communication skills and disposition needed to communicate effectively. Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs. Ability to define problems, collect data, establish facts, and draw valid conclusions. SPECIAL REQUIREMENTS Must always maintain good attendance. Must maintain professional appearance.