Aging Services Office Administrator - Part Time - Chatham County, NC : Job Details

Salary: $20.00 - $25.50 Hourly Location : Pittsboro, NC Job Type: Part-Time Job Number: 2024-00264 Department: Aging Services Opening Date: 07/10/2025 Closing Date: 7/24/2025 11:59 PM Eastern FLSA: Non-Exempt WELCOME TO CHATHAM COUNTY'S APPLICATION PROCESS. To Apply: Become a part of the best local government in North Carolina click Apply in the top right corner. All sections of the application, including work experience, MUST be completed. Please include the last ten (10) years of employment history. Incomplete applications may be rejected. Applications are stored on a secure site accessible only by authorized personnel. Your application can be saved and used to apply for more than one (1) job opening. Chatham County is an equal opportunity employer and will consider reasonable accommodations as required by law. Chatham County participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. Chatham County does not offer sponsorship of job applicants for employment-based visas or any other work authorization for our positions at this time. *Please Note: After submitting your application:

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If you have issues with submitting your application, please contact Neogov Applicant Support at 1-855-###-####. Return to the Job Description Are you an organized, detail-oriented professional who thrives in a fast-paced, people-centered workplace? We're looking for a skilled Office Administrator to join our Aging Services team! This position works in a fun, team-oriented environment and every day brings something new! If you're ready to bring your administrative talents to a role that combines professionalism with heart-and enjoy a positive workplace while doing it-we'd love to meet you! Performs difficult skilled administrative support work assisting with a variety of complex office assistance and administrative tasks, providing primary administrative support in Aging Services including but not limited to preparing and maintaining detailed, complex and/or confidential records and files, preparing complex and specialized reports, assisting the public and performing related work as apparent or assigned. Work is performed under the limited supervision of the Aging Services Director. Essential Functions

• Coordinates and manages the administrative functions within Aging Services;
• Processes accounts payable, receivables, deposits, budgetary, and other financial data, as well as codes invoices;
• Serves as lead purchasing agent for the department by placing orders and obtaining quotes when needed;
• Enters and maintains requisitions and purchase orders for the Aging Services Department;
• Gathers and reviews purchasing card reconciliation forms for accuracy for the department;
• Completes payroll batches and submits to the Finance Office;
• Works closely with Finance and the County Manager's Office to ensure departmental functions are performed satisfactorily and in a timely manner;
• Assists with monthly data entry into the Aging Resources Management System (ARMS) on behalf of the Department as needed or as requested by the department director;
• Answers routine correspondence independently;
• Schedules and coordinates meetings, appointments, conferences, etc., makes travel and lodging arrangements;
• Prepares and maintains a variety of office files, accounts, and other complex and specialized records and compiles information and verifies data;
• Assists the department director and deputy director with the preparation of the departmental budget;
• Operates a variety of standard office equipment;
• Performs other duties as assigned.

Minimum Qualifications Associate's degree with coursework in business administration or a related field and moderate experience in administrative support and office operations, or an equivalent combination of education and experience. Knowledge, Skills, and Abilities

• Comprehensive knowledge of the organization and functions of the department and of general administrative policies and practices;
• Comprehensive knowledge of standard office practices, procedures, equipment, and office support techniques;
• Comprehensive knowledge of business English, spelling, and arithmetic;

• Ability to read, understand, and interpret difficult materials with complicated information that may contain excerpts from regulatory and/or legal documents;
• Ability to keep office records and to prepare accurate reports from file sources;
• Ability to perform and organize work independently;
• Ability to prepare effective correspondence on routine matters and to perform office management details without referral to supervisor;
• Ability to operate standard office and computer equipment including the ability to operate specialized software;
• Ability to establish and maintain effective working relationships with associates and the general public;
• Ability to work with a diverse group of individuals and provide equitable treatment to all;

Physical Requirements This work requires the frequent exertion of up to 10 pounds of force and occasional exertion of up to 25 pounds of force; work regularly requires sitting, speaking, hearing, use of hands and fingers, handling, feeling, reaching with hand and arms and repetitive motions, frequently requires walking and occasionally requires standing, stooping, kneeling, crouching, crawling, pushing, pulling and lifting; work has standard vision requirements; work requires vocal communication to express or exchange ideas by means of spoken word; work requires hearing to perceive information at normal spoken levels; work requires preparing and analyzing written or computer data, using measuring devices, operating motor vehicles or equipment and observing general surroundings and activities; work occasionally requires exposure to outdoor weather conditions; work is generally in a moderately quiet location (e.g. business office). Special Requirements Must possess a valid North Carolina driver's license. Chatham County is fully committed to equal employment opportunity (EEO) principles and issues this anti-discrimination/EEO compliance clause to support and maintain employee's rights and responsibilities relating to equal employment. The core of equal employment opportunity is the right to work and advance on the basis of merit, ability, and potential, free from prejudice or discrimination. In accordance with the applicable anti-discrimination statutes, executive orders, and other authorities, Chatham County protects employees against discrimination, to the fullest extent of law, on the basis of race, color, religion, sex (including pregnancy), national origin, sexual orientation, gender identity, age, disability, genetic information, marital status, political affiliation, whistleblower activity, parental status, and military service (past, present, or future), and against retaliation for participation in EEO activity or opposition to discrimination. Chatham County has over 600 employees who play an important role in planning, designing, and maintaining government programs while delivering good customer service and maintaining fiscal responsibility. Our employees are our greatest asset, and we place a high value on training, so employees are well-educated and well-trained. Sure, while various career opportunities exist, none are as rewarding as working for Chatham County. Part-time employees (working 20-24 hours per week) receive retirement and 401(k) and receive paid leave on a pro-rated basis. To learn more details, visit the on our website.