Afterschool Program Coordinator and Middle School Assistant - Collegiate School : Job Details

The Collegiate School seeks a dedicated, dynamic, and experienced After School Program Coordinator and Middle School Assistant to serve within its Lower School. The ideal candidate will possess a strong background in program administration within a school care setting with an ability to organize and plan effective programming. This position requires a growth mindset - a love of brainstorming ideas, collaborating, learning through feedback and always striving for excellence and growth. Additionally, the After School Program Coordinator and Middle School Assistant must possess an enthusiastic commitment to the importance of building and sustaining a diverse, just, inclusive, and equitable academic environment. General Summary: Under the general direction of the Head of Middle School and Head of Lower School, the After School Program Coordinator & Middle School Assistant is responsible for supporting the daily supervision, safety, and enrichment of students during Middle School lunch, recess, and Open Street activities, while also directing the After School Program. This role includes both student-facing responsibilities (direct supervision, engagement, and support) and program management responsibilities (recruiting and supervising after-school staff, coordinating schedules, and maintaining program operations). The Associate works closely with school leadership, Human Resources, and the Business Office to ensure programs are well-run, inclusive, and aligned with the school's priorities. Essential Duties: After School Program Responsibilities • Determine class offerings and develop a master schedule that reflects program priorities and coordinates with the school's master calendar. • Assign class locations and prepare registration materials, coordinate registration. • In collaboration with Human Resources, recruit, hire, and onboard all on-campus after-school teachers. • Supervise and manage after-school program staff, • Establish and maintain systems of communication among staff, parents, and students. • Face to face contact with parents on a daily basis. • Supervise the Extended Day program. • Evaluate and improve the quality and operations of any off-campus vendors. • In collaboration with the Business Office, set tuition rates for each class and prepare billing information on a regular schedule. • In collaboration with the Business Office, determine faculty pay rates and prepare payroll information on a regular schedule. • Manage student behavior according to school protocols. • Perform related duties as assigned. Middle School ResponsibilitiesLunch Coverage • Supervise students during lunch to ensure a safe, orderly, and respectful environment. • Encourage positive interactions and inclusive seating practices. • Support smooth transitions in and out of the lunchroom. Recess Supervision • Monitor students during recess, ensuring safe play and respectful behavior. • Organize and encourage inclusive participation in games and activities. • Apply restorative approaches when addressing conflict. Open Street Monitor • Supervise students during Open Streets programming, ensuring safe use of outdoor space. • Assist with set-up and clean-up of equipment and materials. • Reinforce school policies around safety and respect. Other Duties as Assigned • Provide support for school events, programs, and special activities as requested. • Step in for coverage needs in collaboration with school leadership. Education and Experience: • High school diploma required; bachelor's degree preferred. • Experience working with children in a school, camp, or youth program setting. • Background in child development, recreation, or education a plus. Special Requirements:

• Must be able to complete a background check

Knowledge, Skills and Abilities:

• Ability and willingness to participate fully in a dynamic day school located in New York City;
• Excellent communication skills, both orally and in writing.
• Ability to always remain responsible for the supervision of students.
• Ability to learn new technology and systems commensurate with program requirements.
• Demonstrated ability to act as a role model of professionalism.
• Ability to model honesty, accountability, understanding, respect, love, and kindness for the students.
• Ability to multitask, keep calm under pressure, and treat everyone with respect.
• Displays curiosity, a positive attitude, flexibility and a good sense of humor.
• Displays high internal standards and a robust work ethic.
• Ability to follow all policies and procedures of the school as written in the employee handbook.

Salary Range $55,000 - $70,000 Physical Conditions and Work Contacts: Regularly required to supervise active students indoors and outdoors. • Must be able to lift and move up to 20 lbs. occasionally. • Exposure to varied weather conditions during outdoor supervision. Work Contact: Employees are expected to be scheduled for the following shifts (indicate all that apply) ☐ Weekends ☐ Nights ☐ Holidays ☐ Stand-by/On-call ☐ Emergency on-call ☐ Weather-related emergency on-call This position is subject to: ☐ Safety Sensitive Random Drug & Alcohol Testing Requirements ☐ DOT Drug & Alcohol Testing Requirements Environmental Conditions: School environment Is the majority of time (50% +) for this job spent outside? ☐ Yes x No ☐ Extreme Temperatures ☐ Extreme Brightness ☐ Chemicals/Hazardous Waste ☐ Gases/Gas Leaks ☐ Radiant Energy ☐ Extreme Temperatures (non-weather) ☐ Blood-borne Pathogens ☐ Acidic or Harsh Substances ☐ Electrical Hazards ☐ Explosives ☐ Extreme Darkness ☐ Infectious Bacteria ☐ Fumes/Airborne Particles ☐ Fuels ☐ Allergens Other: Please indicate if this job requires the regular use of or subject to any of the following: ☐ Vibration ☐ Ladder/Step Stool ☐ Traffic/Roadways ☐ Driving Light Equipment ☐ Driving Heavy Equipment ☐ Driving a School Vehicle ☐ Moving Mechanical Parts ☐ Confined Space(s) ☐ High or Precarious Place ☐ Firearms/Controlled Equipment Other: How much noise is typical for the work environment of this job? ☐ Quiet conditions (i.e. - library, private office) x Moderate noise (i.e. - business office w/ light traffic) ☐ Loud noise (i.e. - heavy equipment) ☐ Very loud noise (i.e. - jack hammer) Physical requirements of this position: (check only one box) ☐ Sedentary work. Ability to lift up to 10 lbs. occasionally and/or negligible amount of weight frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met. x Light work. Ability to lift up to 20 lbs. occasionally and/or up to 10 lbs. frequently and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires the ability to lift or move more than 20 lbs. for sedentary work and the worker sits most of the time, the job is rated for light work ☐ Medium work. Ability to lift up to 50 lbs. occasionally and/or up to 30 lbs. frequently and/or up to 10 lbs. constantly to move objects. ☐ Heavy work. Ability to lift up to 100 lbs. occasionally and/or up to 50 lbs. frequently and/or up to 20 lbs. constantly to move objects. ☐ Very heavy work. Ability to lift in excess of 100 lbs. occasionally and/or in excess of 50 lbs. frequently and/or in excess of 20 lbs. constantly to move objects.