After School Site Coordinator - West Virginia Department of Education : Job Details

Position Type: Contract/Hourly Employment/After School Programs Date Posted: 7/30/2025 Location: Birch River Elementary Date Available: TBD Closing Date: 08/05/2025 County: Nicholas County Schools Salary/Terms: $27 per hour. One-year terminating contract for the 2025-26 academic year. Schedule and hours determined by building administrator. Minimum 2 hours per day for 4 days for coordinating duties with additional 4 hours prep/data collection per week for a total of 12 hours per week for up to 110 program days. MANDATORY Save the Children training in August. Anticipated program start date is September 8th with additional prep and closing days scheduled, as needed. Classification: Professional Reports to: Building Principal / District Administrator Evaluation: Performance in this position will be evaluated by the building principal/immediate supervisor and in accordance with WV State Code, WV State Board Policy, and Nicholas County Board of Education Policy. FLSA Status: Exempt Job Summary: Provide support, instruction, and oversight of after school program. Qualifications:

Valid teaching certificate licensing the individual to teach in the specializations and grade levels pursuant to WV Code §18A-3-2. Elementary Education K-6 or Multi Subject K-8.

Criminal background check conducted pursuant to WV Code §18-5-15c and/or §18A-3-10, as appropriate

Meet the qualifications outlined in WV Code §18A-3-2a

Save The Children Training required.

Perform duties as described in the job description below.

The employee shall remain free of any alcohol or nonprescribed controlled substance abuse in the workplace throughout his/her employment in the School System

• Ensure accurate and timely records are submitted to SCORE and 21 CCLC on a weekly basis.
• Oversee the Implementation of Extended Day or year Program:
• With input from school administrators and distribute and collect enrollment forms for participation in summer programming. This process may vary by site.

• Organize and monitor the delivery of educational opportunities to enrolled children.
• Work with program staff (if applicable) to organize children into groups of fifteen based on grade levels, reading levels and behavior management concerns
• Send completed weekly planning templates and Child Family Checklists by Monday of each week to your Program Specialist.

• Communicate regularly with the Program Specialist
• Talk with your administrator or site supervisor to ensure educational kits and products are distributed to families prior to program start date. This process should be repeated every two weeks, or as needed. May vary by site.
• Ensure that all children have been contacted within first week of program start date to confirm enrollment in the program.

• Collect Program enrollment forms.
• Distribute activity calendars and other resources to distribute to families, with the help of your Program Specialist, if applicable.
• Incorporate time into daily schedule to complete weekly Planning Templates and review of Child Family Checklists.
• Incorporate time into daily schedule to contact families using one or a combination of the following platforms:

Phone Call Text Email Social Media/School App Postcard (To be used when other methods of contact have not been successful.)

• Address individual family needs with appropriate staff and devise possible solutions (completing a book talk)

• Incorporate open office hours into daily schedule to help support children with activities.
• Begin implementing a combination of online and offline activities each week. These may include sending home recipes families could make, food distribution or recording/leading an online activity. Activities will vary site by site.
• Assist program staff in engaging/supporting families.
• Facilitate incentive programs developed for children and families.
• Establishing Relationships with Families:

Establish frequency of contact with families by end of first week of enrollment. Children in grades K-1 should be contacted twice a week (if possible) Children in grades 2-5 should be contacted once a week. For parents and caregivers, take time to model and explain how to use the manipulatives included in their kits appropriately and expectations for participating in weekly contact and online/offline activities. Use the Discussion Guide identify family-specific areas of focus and support Complete a weekly Planning Template to outline specific practices and activities to be conducted throughout each week.

• Implement family-guided activities and practices throughout programming, as outlined in the weekly planning template; these will vary by site. Activities can consist of:

Offline support through phone, text, or email Printed resources and materials Live and/or Recorded videos to support learning

• Conduct two to three activities during the week to address specific areas of focus and support
• Collaborate with school administration and staff to identify areas of alignment between the program and school-wide practices (food, materials distribution)
• Communicate regularly with Program Specialist regarding family participation
• Other duties as assigned by Superintendent or Program Director

Physical Demands: The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to reach, stand, walk, lift, grasp, write, talk, hear, see, use technology and multimedia equipment, and use repetitive motions. While performing the duties of this job, the employee may frequently lift and/or move at least 10 pounds of materials. Specific vision abilities required by this job include close vision such as to read handwritten or typed material, the ability to adjust focus. The position requires the individual to meet multiple demands from several people and interact with the public and other staff members. Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Most commonly, the educational setting is indoors with outdoor settings for recess and field trip activities. The noise level in the work environment is low to moderate (20-60 dB). Exceptions include gymnasiums as well as vocational/ technical laboratories where the noise levels may be moderate to loud (60-90 dB). The information contained in the job description is for compliance with the Americans with Disabilities Act (ADA) and is not an exhaustive list of duties performed by this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned by the Superintendent or his/her designee. Discrimination Prohibited The Nicholas County Board of Education does not discriminate on the basis of sex in its education program or activity and is required by Title IX and its implementing regulations not to discriminate in such a manner. The requirement not to discriminate in its education program or activity extends to admission and employment. Inquiries may be directed to The Title IX Coordinator, Section 504 Coordinator, Nicholas County Board of Education, 400 Old Main Drive, Summersville, WV, 26651. Telephone (304) ###-#### or to the U. S. Department of Education's Director of Civil Rights (215) ###-####. The Board has adopted a grievance process that provides for the prompt and equitable resolution of student and employee complaints alleging any action that is prohibited by Title IX and/or its implementing regulations. The grievance process is included in Policy ACC-Nondiscrimination on the Basis of Sex in Education Programs or Activities, which is available on the Board of Education web site. The grievance process specifically addresses how to report or file a complaint of sex discrimination, how to report or file a formal complaint of Sexual Harassment, and how the district will respond.