The Advancement Office Assistant will use their subject matter expertise to oversee the day-to-day administration of the advancement office and our data management system. The seamless functioning of our donor database is critical to helping us achieve our mission. This person must possess strong technical, organizational, and interpersonal skills. Essential Responsibilities:[60%] Database Management
- Maintain development office gift records:
o Work in Blackbaud and other databases to maintain and update records o Perform data clean-up projects to ensure data integrity and consistency
- Oversee and update the gift database, including: Process gifts daily
o Prepare daily cash receipt journals, donor receipts, and pledge reminders once per month o Generate database queries, exports, imports, and reports to support department needs, including event and gift reports o Generate mailing lists for various communications and events throughout the year [40%] Office Administration
- Provide administrative support to office staff:
o Reconciling department & procurement card statements, request payments, and preparing journal entries o Order office supplies, gifts for donors and alumni o Act as first point of contact for Advancement Office o Coordinate staff calendars and meetings, working with external offices to schedule multi-department meetings o Organize travel for gift officers, including hotels, car rental or flights o Provide coverage for office and special events o Other duties as assigned Physical Requirements:
- Requires repetitive motions and sitting at a computer keyboard.
- Ability to hear and speak on the telephone.
- Evening and weekend hours occasionally required.
- Occasional lifting of up to 25 lbs.
- Flexibility for remote or hybrid work may be available, depending on the needs of the team and the demands of the role.
Employee Benefits Overview
- Comprehensive Medical, Dental and Vision Coverage
- Financial assistance for educational expenses, enabling professional growth and development.
- Protection for you and your loved ones with employer-sponsored life insurance coverage.
- Generous paid time off include holidays and sick leave to ensure work-life balance.
- Retirement benefits eligible on the 1st day of employment and matching contributions after 6 months of employment
- Access to confidential counseling and support services for mental health and personal matters through the Employee Assistance Program
Requirements Minimum Qualifications:
- Bachelor's degree preferred
- Minimum of 2 years of advancement or transferable professional experience in database management
- Proficiency in Microsoft Suite, Zoom and Outlook, with preferred experience in Microsoft Excel and fundraising CRM systems such as Blackbaud NXT, demonstrating a strong ability to utilize data and technology to inform and analyze data with thoughtful attention to detail.
- A willingness to work some evenings and weekends as required for donor events and fundraising activities.
- Excellent organizational, interpersonal, verbal, and written communication skills.
- Ability to work independently as well as collaboratively within a team, build effective relationships, and manage multiple projects simultaneously.
- High level of professionalism, integrity, and confidentiality in managing donor relationships and sensitive information.
- Strong analytical skills to assess donor engagement metrics and the effectiveness of fundraising initiatives.
Work with Purpose at Keuka College Keuka College, founded in 1890, is a liberal arts-based, private college located in the heart of New York's beautiful Finger Lakes. Our picturesque lakeside campus is more than just a place to work - it's a vibrant, close-knit environment where collaboration, innovation, and personal growth are valued as much as academic excellence. Why Keuka College?Mission-Driven: Join us in empowering students to lead, serve, and succeed. Our founder Dr. George Harvey Ball's mission to bring strength to our nation and help humanity is still at the heart of what we do. Experiential Learning: Our immersive approach to education means you'll work in an environment that values hands-on experience and innovation. Core Values: •Create a Strong Sense of Community: Foster a caring, respectful, and diverse environment, emphasizing integrity, leadership, and personal connections. •Prioritize the Success of Each and Every Student: Focus on student achievement through innovative education, holistic support, and experiential learning. •Make Thoughtful Use of Resources, Including Ourselves: Collaborate efficiently to maximize resources and empower leadership while maintaining a balanced, goal-oriented environment. •Engage with Curiosity: Embrace questions, innovation, and lifelong learning with an open and positive mindset. •Open Doors to Opportunities: Promote equality and provide accessible programs that help individuals achieve their full potential. Professional Growth: We support your development through training, leadership programs, and a commitment to helping you succeed. Work-Life Balance: Flexible schedules, wellness programs, and a focus on your well-being allow you to thrive at work and at home. Welcoming Community: We embrace a sense of belonging and create an environment where everyone feels at home. About the Community Keuka Park, NY, offers stunning lakeside living and is nestled along the shores of Keuka Lake. Known for its vineyards and scenic outdoor adventures, the area offers everything from hiking and fishing to wine tasting. The nearby village of Penn Yan, less than 10 minutes away, is celebrated for its small-town charm, offering parks, shops, cafes, and plenty of local attractions. Life in the Keuka region moves at a relaxed pace, giving you the opportunity to enjoy the natural beauty and simple joys of lakeside living. Join Us and Make a Difference If you're looking for meaningful work in a community that values your contributions, explore career opportunities at Keuka College and be part of something small on purpose . Salary Description $24.04 to $25.48 Per hour
