Admissions Coordinator - Glove House : Job Details

Job Type Full-time Description Job Description Title: Admissions Coordinator Program/Department: Foster Care & OMH Community Residence On-Call: Yes Location: Elmira Required: ? Physical ? Drug Screen ? PPD Exempt: ? Non-Exempt: ? Eligible for Flex Schedule: Yes Hours per week: 37.5 hours Summary The admissions coordinator is responsible for managing the intake and placement process for youth entering both foster care and OMH Children's Community Residences (CR). This role requires a compassionate, detail-oriented professional who can navigate complex systems and ensure timely, appropriate placements that align with Glove House's mission and New York State regulations. Primary Job Functions Foster Care Admissions

• Coordinate all aspects of foster care admissions, including intake assessments, documentation, and placement logistics
• Match children with foster homes based on clinical, cultural, and logistical factors
• Serve as liaison with OCFS, hospitals, courts, and biological families
• Ensure compliance with NYS OCFS regulations and Medicaid documentation standards

OMH Community Residence Admissions

• Manage referrals and admissions into OMH Children's Community Residences (CCR), in collaboration with the local Children's Single Point of Access (C-SPOA)
• Review and process C-SPOA Part I and II applications for youth with serious emotional disturbances
• Coordinate with clinical teams to assess eligibility and readiness for CCR placement
• Facilitate transitions from inpatient settings or crisis residences into CCR programs
• Ensure youth receive outpatient services, attend school in the community, and have access to rehabilitative skill-building supports

Compliance & Reporting

• Maintain accurate, confidential records for all admissions
• Prepare monthly reports on placement activity and service gaps
• Participate in audits and quality assurance reviews for both OCFS and OMH programs

Family & Community Engagement

• Support youth and families during the transition into care or residence
• Provide trauma-informed guidance and resources to caregivers
• Collaborate with schools, outpatient providers, and community partners to ensure continuity of care
• On-call availability for emergency placements

Job Qualifications Education, Licenses and Certifications

• Bachelor's degree in Social Work, Psychology, Human Services, or related field (Master's preferred)
• Minimum 2 years of experience in child welfare, residential services, or mental health admissions
• Familiarity with NYS OCFS and OMH regulations, including CCR and C-SPOA processes
• Strong organizational, communication, and crisis management skills
• Proficiency in Microsoft Office and electronic case management systems

Knowledge, Skills, and Abilities

• Community resources, TCI principles, Trauma Informed Care Practices, strong understanding of State and Federal regulations.
• Perform under high demands in fast-paced, diverse environment.
• Handle confidential information appropriately.
• Perform at a high level of autonomy with minimal supervision.
• Ability to write routine reports and correspondence utilizing computer and standard Microsoft Office software; learn new computer applications as needed (i.e., myEvolve, Paylocity, etc.)
• Ability to speak effectively before groups of clients; potential residents, their care team, and/or their parents/guardians; and employees of organization.
• Work on multiple tasks while maintaining a high attention to detail, accuracy and quality.
• Set appropriate limits and boundaries with clients; act decisively to protect clients when necessary.
• Assess and apply proper intervention strategies.
• Identify and understand environmental stressors.
• Recognize importance of social, economic and environmental factors in the development and resolution of personal/family problems.

Schedule Expectations The incumbent will work a standard scheduled week; however, flexible hours may include weekends, evenings and holidays. The ability to work flexible hours is required as is the ability to provide on-call support when scheduled or to meet business needs. Travel will be as needed to conduct Glove House business-related activities. Duties of this position require 100% time at wor Salary Description $65,000