Admissions Coordinator - The Chapin School : Job Details

Position SummaryThe Admissions Coordinator is responsible for providing administrative support for the K-12 Admissions Office. This position reports to the Directors of Admissions and assists K-12 applicant families through all stages of the admissions process from inquiry to enrollment. This is a part time position (20 hours per week), with some evening and weekend events as needed. The schedule is flexible and will be determined with the successful candidate. This is a forward facing role which gives families a first glimpse into our school. Integrity, discretion, the ability to maintain all information strictly confidential and a commitment to Chapin's mission are paramount to this position.Admissions Responsibilities

• Respond to Admissions general inquiries via email and phone
• Help prepare and organize admission materials for applicant families
• Assist with admissions events and prepare all relevant materials beforehand as needed
• Support the admissions process by managing the online scheduling system and updating Google calendar with admissions appointments
• Facilitate student assessments and student visits for applicants under the guidance of Directors
• Conduct K-12 parent and student interviews
• Manage and update admissions databases under the guidance of the Directors and Associate Directors
• Track monthly office expenses and correspondence with the Business Office
• Assist with maintaining and ensuring completion of all applicant files
• Help with new students and families onboarding process
• Support annual spring student matriculation process

• Support Chapin's commitment to fostering a community of belonging by communicating Chapin's mission effectively to applicant families

Qualifications

• Bachelor's Degree
• 1-3 years of experience in school office administration, preferably in admissions
• Proficiency with various software platforms
• Ability to handle multiple projects with attention to detail and deadlines
• Self-directed and enjoys taking initiative
• Some experience with creating marketing for events and/or websites (preferred)

• Prioritizes transparent and timely communication
• Values collaboration with a variety of community members, including professional community members, students, and parents
• This role requires strong organizational skills, adaptability, and the ability to manage multiple workflows and communication channels.

Salary$40,000-45,000/annually. This is a 10 month position.