Admissions Associate - Pacifica Christian High School : Job Details

The Admissions Associate at Pacifica Christian High School plays a critical role in advancing the school's mission by supporting the admissions team in both operational and relational capacities. This dual-role position ensures the admissions office runs efficiently while also serving as a compelling representative of the school to prospective families, students, and community partners. The ideal candidate is highly organized, detail-oriented, relationally driven, and passionate about Christian education. Reports to: Director of Admissions Employment Classification: Full-Time Staff, Exempt Direct Reports: None Essential Expectations

• Enthusiastic embrace of Pacifica Christian High School's mission and values
• Maturity in Christian faith, thought, and character
• Maintain professional standards of dress, punctuality, and communication
• Represent the school with professionalism, hospitality, and discretion
• Respect and uphold confidentiality regarding student, family, and school information
• Collaborate effectively with colleagues, students, and families
• Participate in professional development aligned with strategic school objectives
• Model behavior consistent with the moral and community standards of the school

Key Responsibilities Admissions Operations (50%)

• Schedule and coordinate tours, interviews, and student shadow days
• Organize and execute admissions events such as Open Houses, Preview Days, and Accepted Student Receptions
• Collect and manage application materials, maintain accurate records, and communicate with families about application status
• Operate and maintain Finalsite (or similar enrollment management systems) for data entry, tracking, and reporting
• Generate weekly application and inquiry reports for internal stakeholders
• Collaborate with the Director of Admissions to improve operational workflows and ensure timely follow-up with prospective families
• Work with the marketing team to create admissions content. Knowledge of Canva and/or Adobe Illustrator is preferred.

Family Engagement & Outreach (50%)

• Meet with prospective students and families, providing a welcoming and informative introduction to Pacifica
• Represent the school at admissions fairs, middle school visits, and community events
• Build meaningful relationships with applicant families through consistent, authentic communication
• Help lead campus tours and facilitate engaging student shadow experiences
• Serve as a knowledgeable ambassador of the Pacifica mission, curriculum, culture, and distinctives
• Work alongside faculty and students to create a warm and compelling experience for all visitors

Events Required

• Admissions Events
  • Open Houses
  • Coffees
  • The Gathering
  • The Accepted Student Reception
  • Evening School Visits
  • High Fairs & Middle School Visits
• Advancement Events
  • The Annual Gala
  • Minchin/Philosophy Center Events
• School Events
  • All School Retreat
  • Graduation
  • Dedication Service
  • Back To School Night
  • Homecoming
  • Triple MMM
  • Summer Staff Retreat
  • Spring Staff Retreat

Qualifications Operational Strengths:

• Highly detail-oriented and organized
• Proven ability to manage multiple tasks and deadlines efficiently
• Proficient with admissions or CRM platforms (experience with Finalsite a plus)
• Strong written communication skills and database management ability (Microsoft Excel)
• Proficiency in Canva for designing presentations, flyers, and email newsletter content to enhance our marketing efforts - preferred.

Relational Strengths:

• Excellent interpersonal and verbal communication skills
• Warm, confident, and professional presence with both adults and students
• Ability to cultivate strong relationships with families and act as a trusted guide through the admissions process
• Dynamic personality that draws others in and reflects the school's core values
• Mature in Christian faith and a consistent member of a church community.

This is a mission-driven role for someone who thrives in both detail-rich environments and face-to-face engagement, and who finds deep purpose in helping students and families discover the life-changing value of a Pacifica education.