Admissions Associate - Providence Academy : Job Details

A professional and integral member of a school admissions team, this Admissions Associate is a front-facing, people-centered position that blends sales savvy with warm hospitality. The ideal candidate is energetic, outgoing, organized, and ready to jump in as a key player in driving enrollment growth and creating an exceptional prospective family experience. The Admissions Associate serves as a key representative of the school's mission and values.

Primary Responsibilities

As the first point of contact for many families, you'll play a crucial role in communicating Providence Academy's mission and guiding families through the admissions process. You'll also work closely with parents, students, faculty and leadership, so being both team-oriented and detail-minded is essential.

Family Engagement and Enrollment Support

• Convert inquiries into strong applicants—and strong applicants into excited enrollees

• Build rapport quickly and professionally with families from all backgrounds

• Serve as a warm, informed, and helpful point-of-contact throughout the admissions journey

• Respond to all inquiries and applicant questions

• Provide school tours and coordinate student shadow visits

• Represent Providence Academy at community events, school fairs, and internal admissions functions

• Conduct Interviews and administer entrance assessments for prospective students

• Maintain accurate, timely records in the admissions CRM

Administrative and Event Coordination

• Collaborate with the Dean of Admissions on communications, scheduling, and data tracking

• Responsible for the administration, security, confidentiality, and retention of office files

• Help plan and execute admissions events such as Open Houses, Preview Days, and Visit Days

• Establish and maintain organized and efficient application files and records for the Admissions Office

• Provide courteous, confidential, and professional support across all office responsibilities

*Assisting with other school wide & community events that may occur on weekends and evenings as needed

EDUCATION AND EXPERIENCE

• Knowledge and appreciation of the mission, vision & values of Providence Academy

• Minimum of B.A./B.S. degree. Required Virtus training.

• 1+ years of experience in admissions, sales, customer service, recruiting, or hospitality preferred

SKILLS AND EXPERIENCE REQUIREMENTS

• A confident communicator—both verbally and in writing—with an upbeat, professional tone

• Strong sales mindset with the ability to convert interested families into new enrollments for Providence

Academy

• Maintains the highest level of confidentiality and professionalism at all times

• A self-starter who thrives on structure, but doesn't wait to be told what to do

• Working knowledge and experience using Word, Excel, GoogleSuite, experience with SalesForce or

CRM software is ideal

ADDITIONAL INFORMATION

• The start date August 2025

• This is a .75 FTE, benefit eligible position, working during the school year apx. August 15-June 15, with a competitive salary commensurate with experience.