Administrator, Office of Violence Prevention - BOSTON PUBLIC HEALTH COMMISSION : Job Details

Description

• Responsible for budgetary and administrative duties for BPHC's Office of Violence Prevention.
• Responsible for the delivery of annual program budgets, which includes both external grants and city appropriation funds, plus bi-annual budget reforecasts;
• Responsible for handling and processing all vendor contracts and related invoices.
• Meets regularly with BPHC's Office of Violence Prevention Director, Budget Director, and other staff as needed to discuss budgets and contracting issues.
• Monitors revenue and expenditures and reports to program staff regarding budget status on both internal and external projects. Develops tailored budget projections and advises decision makers on available funding.
• Advises and assists in the preparation of budgetary components of grant applications and subcontract proposals to include staffing models.
• Responsible for program purchasing including assisting with the development of RFPs, advising on the creation and execution of contracts, and reviewing purchase orders and vendor payments.
• With Finance staff, ensures program staff are in compliance with federal and state grant and contract requirements and that all programs follow BPHC administrative and procurement processes.
• Oversees processing of personnel related needs, including the paperwork related to raises, transfers, onboarding and terminations.
• Operates independently. Uses independent judgement and discretion to make decisions affecting the program and staff as it relates to program operations/services and BPHC policy.
• Performs other duties as required.

• BA/BS required, (Business Administration, Public Administration, Finance, or Accounting major preferred).
• 3 to 5 years of for-profit, not-for-profit, and/or governmental entity experience required.
• Prior experience working with grants and contracts required. Prior experience working with city/municipal, state and federal agencies a plus.
• Excellent communication, interpersonal, and organizational skills.
• Must be self-motivated with the ability to work effectively as an individual and as a member of a team.
• Must be process oriented, capable of influencing without direct control and possess strong project management skills.
• Additional skills required include initiative; attention to detail; and system orientation.
• Strong computer skills including Excel spreadsheets and word processing required.
• General ledger and budgeting software experience a plus.