Under supervision will be responsible for tracking and analyzing expenditure data for purchasing in the Administrative and Chargeback Programs. Prepare expenditure reports by program, allocation, and expenditure each month to the Administrative Services Manager, Resource Manager and Deputy District Director that includes itemized detail of allocation and expenditures. Responsible for purchasing supplies and other items for the District Administrative Division while monitoring and analyzing the various negotiated budgets for purchasing purposes. Communicate with vendors; prepare purchase requests, receiving records, and maintain inventory of supplies. Ensure purchasing is in compliance with Department of General Services and Caltrans procurement rules and regulations. Responsible for tracking and analyzing expenditure data for Administrative and Chargeback programs for purchase purposes. Create, manage, and monitor purchase database for tracking purposes (by branch) for spending authority purposes and to review/brief management on the status of the District current and projected balances in both programs. Assist with monitoring the District's budget and fund sources in Administrative and Chargeback programs. Review expenditure trends for possible problem areas and advise Office Chief and supervisors of potential over and under expenditures and need for allocation adjustments. Prepare and manage Administrative inventory, purchase request and future projections on a monthly basis for the Senior Management Team. Assist management in preparation of documents necessary for allocation adjustments. Hold monthly meetings with the monitored program area. Responsible for receipt of Master Payroll, Travel Expense Checks, Travel and Salary Advance Checks, Garnishment and Overtime Warrants; obtain required release authorization form Headquarters Personnel, perform the proper distribution and maintaining the District check log and obtain signatures for release of checks. Maintain the District paymaster list and update annually. Receive payments in the form of checks, provide receipts, complete daily registers, Cash Reports and deposit slips and submit to Headquarters Cashier. Coordinate issuance and return of receipt books for cash received in areas outside of the District office complex and excess land and bid sales. Responsible for managing, safe keeping, and reconciliation of Cal-Card. Responsible of keeping management informed of any issues regarding pay warrants or other types of salary questions that may arise. PARF 04-6-0004 / JC-488688 Eligibility for hire may be determined by your score on the Staff Services Analyst exam. For those who do not have current eligibility (e.g., transfer, permissive reinstatement, or voluntary demotions) and/or who will be new to state civil services employment, you must be on the state examination list to be eligible for these positions. To apply for the exam, please click here and search by typing in the classification title. The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position. Please take this 1-minute Caltrans Recruitment survey to tell us how you found out about this job. Apply today to join our team! We especially encourage applicants to check out our Caltrans Career Compass tool! The Caltrans Career Compass is a tool to assist and help candidates understand and succeed in applying to Caltrans positions. You will find additional information about the job in the Duty Statement . Working Conditions Position located at 111 Grand Avenue, Oakland, Alameda County Multiple positions may be filled from this recruitment. This position may be eligible for telework. The amount of telework is at the discretion of the Department and based on Caltrans's evolving telework policy. Caltrans supports telework, recognizing that in-person attendance may be required based on operational needs. Employees are expected to be able to report to their worksites with minimum notification if an urgent need arises. The selected candidate will be required to commute to the headquartered location as needed to meet operational needs. Business travel may be required, and reimbursement considers an employee's designated headquartered location, primary residence, and may be subject to CalHR regulations or applicable bargaining unit contract provisions. All commute expenses to the headquartered location will be the responsibility of the selected candidate. Minimum Requirements You will find the Minimum Requirements in the Class Specification.
Additional Documents - Job Application Package Checklist
- Duty Statement
Position Details Job Code #: JC-488688 Position #(s): 904-###-####-XXX Working Title: Administrative Support Classification: STAFF SERVICES ANALYST $3,861.00 - $4,839.00 A $4,181.00 - $5,233.00 B $5,014.00 - $6,276.00 C New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable. # of Positions: Multiple Work Location: Alameda County Telework: Hybrid Job Type: Permanent, Full Time Facility: California Department of Transportation
Department Information Caltrans Mission: Improving lives and communities through transportation. Caltrans Vision: A thriving and connected California. The Caltrans workforce is made up of diverse and unique individuals who contribute to our organizational success. Caltrans is about celebrating diversity, valuing one another, and recognizing that Caltrans is strong not despite the diverse attributes of our workforce, but because of our diversity. Department Website: www.dot.ca.gov Director's EEO Policy : Director's EEO Policy Statement:
Special Requirements - Possession of a valid driver's license is required when operating a State owned or leased vehicle.
A Statement of Qualifications (SOQ) is required. To be considered for the position, applicants must submit SOQ along with their application. The SOQ is a narrative discussion of how your education, training, experience, and skills qualifies you for the position. The SOQ serves as documentation of each applicant's ability to present information dearly and concisely in writing. SOQs must be no more than two (2) pages in length and typed using no less than 12-point Arial font. The SOQ responses must address the following questions, in order listed below: Applicants who do not follow these requirements will not be considered for this job. The SOQ must be submitted along with the State Application. • What related experience, education, and interests do you possess that would assist you in succeeding in this position? • Describe your time management skills and ability to manage complex tasks with competing priorities and managing deadlines. • Describe a time where you used a credit card machine to process payment. Possession of Minimum Qualifications will be verified prior to interview and/or appointment. If you are basing your eligibility on education, you must include your unofficial transcript(s)/diploma for verification. Unofficial, original, or official sealed transcripts will be accepted and may be required upon appointment. Applicants with foreign transcripts/degrees must provide a transcript/degree U.S. equivalency report evaluation that indicates the number of units and degree to which the foreign coursework is equivalent. Please visit either of the following two websites for a list of evaluation agencies: or . Please redact birthdates and social security numbers.
Application Instructions Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application. Final Filing Date: 9/11/2025 Who May Apply Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s). Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s). How To Apply Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below: Address for Mailing Application Packages You may submit your application and any applicable or required documents to: Department of Transportation N/A Attn: Caltrans DHR Contact Certification Services MS-90 P O Box 168036 Sacramento , CA 95816-8036 Address for Drop-Off Application Packages You may drop off your application and any applicable or required documents at: Department of Transportation Drop-Off Address Caltrans DHR Contact Classification and Hiring Unit - ECOS 1727 30th Street, MS 90 Sacramento , CA 95816 Closed on weekends and State holidays 08:00 AM - 05:00 PM Required Application Package Documents The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:
- Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
- Resume is optional. It may be included, but is not required.
- Statement of Qualifications -
- Statement of Qualifications (SOQ) is required. Please see the Special Requirements section for SOQ instructions.
Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.
Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate: Must be able to determine and execute an effective course of action while under pressure. Must be able to organize and prioritize large volumes of varied documents and tasks. Must be able to sit and/or stand for long period of time and perform tasks utilizing a personal computer and telephone. The workload is subject to frequent, substantial, and unexpected changes within a short time period. Requires ability to recognize and resolve emotionally charged issues reasonable and diplomatically. The incumbent must have the ability to develop and maintain cooperative working relationships respond appropriately to difficult situations; recognize emotionally charged issues or problems and acknowledge the various responses. The incumbent must have sustained mental capability to follow policies and procedures. Must have the ability to apply sound judgment in problem solving. This position requires patience and understanding when dealing with a high volume of requests from diverse group of people. Must have the ability to Multi-task, adapt to changes in priorities, stay mentally focused for long periods of time, and complete tasks or projects with short notice. Must behave in a fair and ethical manner toward others and demonstrate a sense of responsibility and commitment to public service. Must be able to develop and maintain the trust and respect of management and staff. Must be able to create a work environment that encourages creative thinking and innovation. May also be required to sit for a long period of time using a computer keyboard and terminal, or while traveling in a vehicle; must have ability to develop and maintain cooperative working relationships; be a self-starter; respond appropriately in difficult situations. Create, manage, update, and monitor monthly dashboard reports in Tableau for management and Executive Management use as requested. Coordinate District's Out-of-State Travel requests, calculate costs, and submit requests to HQ for approval. Submit individual trip requests and follow-up to ensure timely approval by the Director's Office and Agency so trips are no compromised.
Benefits Click HERE to view the Benefits Summary for Civil Service Employees in the State of California.
Contact Information The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position. Human Resources Contact: David Maxwell (279) ###-####
[email protected] Hiring Unit Contact: Huy Ngay (510) ###-####
[email protected] Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office. EEO Contact: Caltrans EEO Office (844) ###-####
[email protected] California Relay Service: 1-800-###-#### (TTY), 1-800-###-#### (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.
Service Employees International Union (SEIU) The State application (STD. 678) is required, and each section must be filled out completely and thoroughly. For mailed or hand delivered applications to be considered for this position, the Job Control number (JC-488688), PARF# 04-6-0004 and title of the position (Staff Service Analyst) must be included on the STD. 678 form. Electronic applications through your CalCareers account are highly recommended and encouraged. Candidates that meet the minimum qualifications based on possession of EDUCATION, LICENSE, OR CERTIFICATE must include a copy of your DEGREE/TRANSCRIPTS, LICENSE, or CERTIFICATE, along with your State application (STD. 678), to be considered for this position. NOTE: Do not submit the Equal Employment Opportunity questionnaire (page 5) with your completed State application (STD. 678). This page is for examination use only. Do not include any confidential information on any documents you submit for this job vacancy, such as your state application, resume, or educational transcripts. Confidential information that should be excluded or removed from these documents includes, but is not limited to, your Social Security Number, birth date, driver's license number, examination results, LEAP status, marital status, and age. The job application packet checklist is not required to apply for this position. Failure to follow these instructions may result in your application not being considered for this position.
Equal Opportunity Employer The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.
