Administrative Specialist (Part-Time) - Commonwealth of Kentucky : Job Details

Advertisement Closes 8/30/2025 (8:00 PM EDT) 25-05145 Administrative Specialist (Part-Time) Pay Grade12 Salary $17.78 - $26.67 Hourly Employment Type EXECUTIVE BRANCH | PART TIME (LESS THAN 100HR/MONTH) | ELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WK Click here for more details on state employment. Hiring Agency Cabinet for Health & Family Services | Dept for Community Based Services Location 1714 Perryville Rd Suite 550 Danville, KY 40422 USA Description The Kentucky Department for Community Based Services (DCBS) is a multi-faceted agency that provides servicesand programs to enhance the self-sufficiency of families; improve safety and permanency for children andvulnerable adults; and engage families and community partners in a collaborative decision-making process. DCBS is seeking a Part-Time Administrative Specialist (works less than 100 hours per month) to assist with theday-to-day operations of a fast-paced office setting. This position provides professional support ofadministrative nature in developing, implementing and maintaining various complex and routine projects Theideal candidate for this position is self-motivated, organized, able to multi-task and prioritize workassignments well. The position you are applying for has access to or use of federal tax information (FTI) or meets the statutorydefinition of front-line staff. Therefore, pursuant to IRS Publication 1075 and 900 KAR 1:009 or KRS 194A.062and 900 KAR 1:050, applicants for this position in the Cabinet for Health and Family Services (CHFS) shallsubmit to a fingerprint-based criminal background check by the Department of Kentucky State Police and theFederal Bureau of Investigation. CHFS also participates in E-Verify and will provide the federal government with your Form I-9 information toconfirm that you are authorized to work in U.S. CHFS will only use E-Verify once you have accepted a job offerand completed the Form I-9. For more information on E-Verify, or if you believe that CHFS has violated its E-Verify responsibilities, please contact Department of Homeland Security (DHS) at 888-###-#### or For more information on the Department for Community Based Services, please visit our website at: Responsibilities include but are not limited to:

• Provides professional administrative support to teams that serve the office and other agencies in theoffice.
• Provides Cabinet regulations and policies applicable to staff.
• Communicates routine information and decisions from Cabinet to community partners.
• Screens types ofsupport and assistance needed by public and directs them to the appropriate areas.
• Provides both written and oral communication to convey procedures, identify inconsistencies and ensureaccuracy of reports and invoices including tracking of performance evaluations, management reports, staffmeeting notes, and other correspondence.
• Serves as timekeeper for multiple teams.
• Completes time entry reports and assists staff in reviewingtimesheets for errors and tracks corrections.
• Assist new timekeepers in training on timekeeping rules andprocedures.
• Guides staff of KHRIS accounting templates and codes and leave balances.
• Pro-card holder for the office.
• Processes supply requisition orders.
• Ensures accurate documentation of thepro-card ledger and orders all office supplies.
• Systematically checks funds and avoid overspending budgetaryneeds.
• Monitors system to ensure review and payment is made.
• Maintains meeting minutes, reserves conference lines, conference rooms, and maintains filing for variousreports.
• Serves as Random Moment Time Studies Coordinator for team.
• Coordinates and submits timely reports, ensuringpolicy and regulations are met.
• Other duties as assigned.

The ideal candidate will have:

• Strong verbal and written communication skills
• Good time management and organizational skills
• The ability to work well under pressure
• A willingness to work as part of a team.

Minimum Requirements EDUCATION:Graduate of a college or university with a bachelor's degree. EXPERIENCE, TRAINING, OR SKILLS:One year of professional, administrative, or business experience. Substitute EDUCATION for EXPERIENCE:Additional education will substitute for the required experience on a year-for-year basis. Substitute EXPERIENCE for EDUCATION:Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis. SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.):NONE Working Conditions Incumbents working in this job title primarily perform duties in an office setting. Probationary Period This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111. If you have questions about this advertisement, please contact Christine J Hmieleski at [email protected] or 606-###-####. An Equal Opportunity Employer M/F/D