Administrative Specialist - University of Wisconsin-Madison : Job Details

The University of Wisconsin-Platteville is accepting applicants for a full-time Administrative Specialist. This position provides professional-level support across several departments including: Continuing Education, Center for Excellence in Teaching & Learning (CETL), Karrmann Library, Textbook Center, Office of Research and Sponsored Programs (ORSP). As directed, responsibilities include managing reports, overseeing operational workflows, logistics, coordinating communication efforts, and assisting with recruitment and compliance initiatives. To increase the capacity of administrative support to these departments, this position supervises a team of student employees and ensures effective communication and operational efficiency within the departments.

This is a full-time, 12-month position with a salary of $45,000 per year. The University of Wisconsin System offers a nationally top-ranked retirement plan and a comprehensive benefits package.

• Support administrative needs of Continuing Education, Center for Excellence in Teaching & Learning (CETL), Karrmann Library, Textbook Center, and Office of Research and Sponsored Programs (ORSP).
• Serve as a primary point of contact for CETL, Continuing Education and ORSP via phone, in person, and through other communication mediums.
• Maintain and update departmental SharePoint sites and other internal documentation platforms.
• Supervise a team of student employees, assigning tasks and supporting their growth and development.
• Develop and implement logistical frameworks and communication strategies to support faculty and instructors, ensuring accessibility.
• Support undergraduate research coordination logistics as needed.
• Allocate resources and manage logistical frameworks for ongoing OER grant programs.
• Assist with recruitment processes for relevant programs.
• Schedule logistics and secure resources for meetings, conferences, travel, and operational tasks.
• Provide general administrative support to ORSP, CETL, Library and Continuing Education staff, including data entry, proofreading, and formatting documents.
• Maintain and update databases as needed.
• Assist with scheduling, document preparation, and logistics for meetings, workshops, and training sessions.
• Perform other responsibilities as delegated, within the scope of training and qualifications.

• Bachelor's degree from an accredited college or university.
• Proficiency in operating a personal computer, including working knowledge of Microsoft Word, Excel, and email platforms.
• Strong attention to detail with a high degree of accuracy; well-organized and able to maintain order in a fast-paced environment.
• Demonstrated ability to coordinate and prioritize multiple responsibilities and manage consecutive demands in a high-traffic office setting.
• Excellent customer service skills with the ability to interact professionally and effectively with a diverse range of individuals.
• Ability to learn and retain complex processes and clearly communicate them to others in a straightforward and helpful manner.

The University of Wisconsin-Platteville, founded in 1866, offers 47 baccalaureate and 10 master's programs. It possesses institutional strengths in middle level education, engineering, industrial technology, agriculture, criminal justice and business. The campus is located in Southwest Wisconsin's largest and most historic community. The region offers excellent school systems, high quality medical and hospital facilities, outstanding recreational opportunities, and vibrant businesses and industries. UW-Platteville is a cultural and educational center for the Tri-State region of Illinois, Iowa and Wisconsin.

Application Deadline: To ensure full consideration, applications must be received by August 8, 2025. Applications will be accepted until the position has been filled.

The following documents are required for applicant consideration:

• Letter of application addressing all required qualifications
• A curriculum vitae or resume

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment. The University ensures physical accessibility to work environments for persons with disabilities and will provide reasonable accommodations to ensure equal access to employment. Upon request, the University will provide reasonable accommodations for religious observances and practices. The University is committed to a program of affirmative action for women, racial minorities, persons with disabilities, disabled veterans and veterans of the Vietnam era. Each individual associated with the University is called upon to pledge a new and revitalized commitment to build and maintain a campus environment free of harassment and discrimination, an environment that fosters mutual respect, recognizes the dignity and worth of all people, and promotes to the fullest, equal employment opportunity through affirmative action.

Qualified applicants will receive consideration for employment without regard to color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or other bases as defined by federal regulations and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.