Administrative Specialist - University of Idaho : Job Details

Position Details Position Information Internal Posting?Posting Number SP004378P Position Title Administrative Specialist Division/College College of Agricultural & Life Sciences Department Eastern District Location Off Campus Location - Custer County Extension Office, Challis ID Posting Context Statement Reporting to the Custer County Extension Educator, focusing on office operations including finance and administration. The Extension Office in Custer County staff position will perform a variety of tasks, with little or no supervision, keeping office hours 5 days a week. This position will perform a wide variety of clerical, reception, bookkeeping, and program support functions for the Extension Educator as assigned or required. This is an off-campus location. Work site is in Challis, Idaho. Position Overview Assist with administrative tasks including preparing correspondence, maintaining records, maintaining calendars, monitoring office inventory, ordering supplies when necessary and completing various assignments as needed. This position may be the first point of contact for the department, and is tasked with ensuring that information flows accurately, efficiently and effectively while maintaining appropriate confidentiality. Duties may include:

• Manage records and documents
• Perform general administrative support tasks such as proofreading and receiving and distributing mail; may handle cash
• Greet visitors, callers and/or email inquiries, determining nature and purpose and directing them to specific destinations/individuals/information
• Other duties as assigned

Unit URL Position Qualifications Required Experience

• Organizing tasks to meet deadlines
• Participating in teams to accomplish shared goals
• Using computer software and applications for word processing, email, and internet searches

Required Education

• High School Diploma or equivalent

Required Other

• None

Additional Preferred Education:

• Associates Degree, or a combination of education and/or related work experience

Experience in/with:

• Ability to maintain confidentiality, perform detailed work, multi-task, be flexible, and be comfortable working independently
• Agriculture industry and the 4-H Youth Development programs and operations
• Designing and maintaining webpages, and social media sites (such as Facebook, Instagram, and Twitter) in a professional manner
• Ability to remain calm and professional when working with adults and youth in stressful situations
• Bookkeeping and using bookkeeping software (Quickbooks), creating and maintaining budgets and financial documents such as profit and loss statements, preparing accounts payable and receivable, balancing checkbooks, and reconciling monthly bank statements
• Reception duties, including meeting and greeting the public, taking detailed messages, and possessing good phone etiquette and customer service skills

Physical Requirements & Working Conditions

• Ability to lift, carry or otherwise move up to 30 pounds
• Ability to work outdoors

Degree Requirement N/A: No degree requirement Posting Information FLSA Status Non-Exempt Employee Category Classified Pay Range $17.09 per hour Type of Appointment Fiscal Year FTE 0.5 Full Time/Part Time Part Time Funding This position is contingent upon the continuation of work and/or funding. A visa sponsorship is available for the position listed in this vacancy. No Posting Date 04/08/2024 Closing DateOpen Until Filled Yes Special Instructions to Applicants

• Applications received by April 22, 2024 will receive first consideration.
• To be considered, your Letter of Qualification must address each of the required qualifications, including pertinent education or experience. In addition, to improve your ranking during the evaluation process, address as many of the Preferred Qualifications as possible. Information on resume will not be accepted as a substitute for submitting a Letter of Qualification.
• This is an off-campus location. Work site is in Challis, Idaho at the University of Idaho Extension Office in Custer County.

Applicant Resources Background Check Statement Applicants who are selected as final possible candidates must be able to pass a criminal background check. EEO Statement The University of Idaho is an equal employment opportunity employer, including veterans and individuals with disabilities.