Administrative Specialist - U.S. Federal Solutions : Job Details

USFS is an ISO 9001 management consulting firm with headquarters in the National Capital Region and offices and staff in 12 US states. USFS staff average 10+ years of professional experience, over 80 percent of our staff have bachelors degrees, and over half have advanced degrees in business and technology. USFS was founded in 2010 and provides financial management, acquisition management, program management, and data analytic support services to federal and state governments.

Position Overview:

Were looking for a professional with strong administrative and coordination skills to support the Commander's Action Group (CAG) of the 11th Wing. This role is critical to ensuring the Command Staff can operate efficiently and stay aligned with mission priorities. If youve worked at the executive level in a military or government setting and can keep operations moving smoothly behind the scenes, wed like to hear from you.

Qualifications:

• Active DoD Secret Clearance required.
• Working knowledge of U.S. Air Force organizational structures and administrative functions
• 2 - 5 years of applicable experience working with DoD HQ or Federal HQ staff.

• Key Responsibilities:
• Wing Process Augmentation
• Maintain and update key personnel rosters and phone lists; distribute quarterly or as needed
• Input and manage items in the strategic calendar
• Monitor and manage the CAG task system: accept tasks, assign responsibility, track progress, and follow up to ensure completion
• Draft and route memoranda for Command Team review and signature
• Manage email distribution lists on behalf of the Command Team
• Collect, organize, and analyze data to support recommendations to leadership
• Communicate task requirements and deadlines to ensure timely program execution
• Develop and present briefings to leadership on project status and task completion
• Attend required meetings, trainings, and functions; keep staff informed of relevant updates
• Event Coordination
• Plan and coordinate a variety of engagements including commanders calls, town halls, mission briefings, and visits from distinguished guests
• Partner with base organizations, local government, and community leaders to support installation-level engagements
• Offer input on event strategy, communication planning, and public outreach
• Communication Strategy
• Help align communication and engagement activities with the commanders policies and guidance
• Contribute ideas to improve organizational responsiveness, morale, and collaboration with mission partners

Office Hours:

• 0800 to 1700 Monday through Friday

• Employer-provided paid Medical / Dental / Vision insurance.
• Employer matching 401K plan.
• PTO
• 11 Federal Holidays
• Additionally voluntary benefits to include Short / Long Term Disability, Term Life, and AD&D Insurance.