Administrative Specialist - Addison Group : Job Details

Job Title: Administrative Support Specialist

Location: Lincolnshire, IL

Industry: Non-Profit

Compensation: $20–25/hour (contract)

Work Schedule: Monday–Friday, 9:00 AM–4:45 PM (100% on-site, 37.5 hours/week)

Benefits: This position is eligible for medical, dental, vision, and 401(k).

About Our Client:

Addison Group is hiring for our client, a mission-driven non-profit organization that supports professionals through education, training, and resources. They have a small, collaborative team and a positive work environment where everyone contributes to the success of the organization.

Job Description:

We are seeking a detail-oriented Administrative Support Specialist to join our client's team on a contract-to-hire basis. This role is essential in ensuring smooth day-to-day office operations, providing excellent customer service, and supporting events and programs. The ideal candidate is organized, proactive, and thrives in a team-oriented environment.

Key Responsibilities:

• Serve as the first point of contact by answering phones, greeting visitors, and managing incoming communications.
• Support administrative tasks such as mail processing, supply inventory, and vendor coordination.
• Assist with meeting logistics, including scheduling, preparing materials, and follow-up tasks.
• Prepare and distribute event materials, name badges, and surveys for conferences and meetings.
• Maintain organized documentation and ensure accurate data entry across various systems.
• Collaborate with team members to ensure smooth execution of office operations and events.

Qualifications:

• 2–5 years of administrative experience, preferably in a non-profit or association environment.
• Strong organizational and multitasking skills with great attention to detail.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office Suite, Zoom, Teams, and general database applications.
• Customer-service focused with a professional demeanor.
• Experience supporting events or conferences is a plus.

Additional Details:

• Candidate must be comfortable working fully on-site.
• This position has potential to convert to a permanent role based on performance.

Perks:

• Opportunity to join a tight-knit, supportive team.
• Exposure to event coordination and association operations.
• Parking is available on-site.
• Chance to travel to annual conferences (based on business needs).