Administrative Specialist III - University of Idaho : Job Details

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The position works with a high degree of initiative to provide advanced operational and programmatic support to visitors, students, and employees by navigating and advising others on a variety of administrative processes, procedures, and cyclical calendars of activities critical to the operation of the unit within the broader university. The position may serve as the first point of contact for the department while also performing administrative functions such as researching information, solving problems for faculty, staff, and students, and providing program and/or event assistance. Duties may include:

• Coordinate office functions and maintain office processes, procedures, and records
• Provide administrative support and coordinate activities of a department or unit by prioritizing, directing, and responding to business matters involving university administrative functions
• Respond to routine and moderately complex questions/issues concerning unit/university policies, processes, and procedures from internal and external contacts
• Support regular and non-routine meetings and events; coordinate complex travel arrangements
• Compose and distribute meeting notes and routine correspondence or reports, such as presentations, statistical, or monthly activity reports
• Maintain individual and office calendars
• Utilize university systems to create, review, and submit financial documents including travel claims, purchasing card expense reports, claim vouchers, requisitions, purchase orders, and deposit forms; may provide routine financial reports to the unit administrator
• May supervise or direct the work of others
• Other duties as assigned

• Three years performing administrative or office support functions
• Proficiency in composing, proofing, and editing a variety of business documents, using proper grammar and punctuation
• Experience using computer software and applications for word processing, spreadsheets, email, and internet research

• Seniority level: Mid-Senior level
• Employment type: Full-time
• Job function: Administrative
• Industries: Higher Education

This job is active and accepting applications.