Administrative Specialist CL2 - Ellsworth Center - Maine Staffing : Job Details

The University of Maine at Augusta is seeking applicants for the full-time position of Administrative Specialist Career Level 2 (CL2) for the UMA Ellsworth Center. Responsibilities include, but are not limited to:

• Serve as the initial point of contact for students and community members
• Provide excellent customer service and support
• Assist students with class registration, account inquiries, general financial aid questions, etc.
• Troubleshoot technical issues
• Create documents using Microsoft Office and Excel
• Process confidential information
• Schedule and administer student exams
• Perform tasks related to accounting and basic bookkeeping
• Support the coordination of student workers
• Assist with Student Association activities & event planning
• Close the office and the Center

Work Schedule: Monday through Friday, 8:00 a.m. - 5:00 p.m. Occasional additional weekend or evening hours may be required for special events.

Wage: $19.61 per hour for a new hire or the applicable transfer rate for a University of Maine System employee.

Benefits: UMA offers a wide range of benefits for employees, including, but not limited to, tuition benefits (employee and dependent), comprehensive insurance coverage including medical, dental, vision, life insurance, and short and long-term disability as well as retirement plan options.

Qualifications: Required:

• High School diploma or equivalent education and job-related experience, including two years of administrative support experience.
• Ability to use grammar, punctuation, and spelling effectively.
• Extensive use of computers and related software applications, including Microsoft Word, Excel, and Access.
• Ability to maintain confidentiality.
• Ability to manage multiple tasks and prioritize and assign work.
• Excellent communication and interpersonal skills.
• Knowledge of social networking.
• Eagerness to learn new technologies.
• Ability to work independently and as a member of a team.
• Excellent customer service skills.
• Excellent analytical and problem-solving capabilities.

Preferred:

• Associate's degree or higher.
• Previous related experience in an educational setting, preferably in higher education.
• Knowledge of PeopleSoft (preferably MaineStreet).
• Cash handling experience.

Application Process: To apply, please submit the following documents via the Apply for Position :

• Cover letter
• Resume
• Be prepared to provide contact information for three professional references when requested

Incomplete application materials cannot be considered. Background screening is mandatory for the successful applicant. Review of applications will begin on August 15, 2025. Materials received after August 14, 2025 will be considered at the discretion of the university. We are not able to consider applicants who require Visa sponsorship support.

About the University of Maine at Augusta: UMA transforms the lives of students of every age and background across the State of Maine and beyond through access to high-quality distance and on-site education, excellence in student support, civic engagement, and professional and liberal arts programs. UMA is the third-largest public university in Maine. In addition to its main campus in the state's capital, UMA also serves students at its campus in Bangor (UMA Bangor) and through UMA Centers around the state. With its multiple locations and long-term expertise in online and distance learning, UMA is generally considered the university of choice for Mainers of all ages who want to attend college without uprooting their lives.

Equal Opportunity Statement: In complying with the letter and spirit of applicable laws and pursuing its own goals of diversity, the University of Maine System does not discriminate on the grounds of race, color, religion, sex, sexual orientation, transgender status, gender, gender identity or expression, ethnicity, national origin, citizenship status, familial status, ancestry, age, disability physical or mental, genetic information or veterans or military status in employment, education, and all other programs and activities. The University provides reasonable accommodations to qualified individuals with disabilities upon request.

The following person has been designated to handle inquiries regarding non-discrimination policies: Director of Equal Opportunity, 5713 Chadbourne Hall, Room 412, University of Maine, Orono, ME 04469-5713, 207-###-####. TTY 711 (Maine Relay System).

Clery Act: The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, such as the University, prepare, publish and distribute an Annual Security Report, (ASR) and provide notice of the availability of the ASR to all prospective employees. This report consists of two basic parts: disclosure of the University's crime statistics for the past three calendar years; and disclosures regarding the University's current campus security policies. You may view the University's Annual Security Report.