Administrative Receptionist at Midtown Hedge Fund - BCL Search : Job Details

Our client, a well-established hedge fund, based in Midtown, known for their amazing culture and employee longevity, is seeking a polished and professional Administrative Receptionist to join its administrative team. This role is ideal for someone who thrives in a fast-paced, high-performance environment and takes pride in providing top-tier front-of-house support. The firm offers a collaborative and team-oriented culture with a strong emphasis on excellence, attention to detail, and integrity. This role is onsite 5x a week. RESPONSIBILITIES:

• Serve as the first point of contact for guests-greet and seat visitors with warmth and professionalism
• Answer and direct incoming phone calls, including overflow lines
• Manage conference room bookings, confirmations, and daily setup/cleanup
• Coordinate catering orders and liaise with on-site culinary staff for internal meetings and events
• Monitor and restock office supplies and pantry items
• Assist with courier and messenger services as needed
• Provide audiovisual support for meetings (in partnership with IT)
• Process expense reports via Concur
• Collaborate with and support the broader administrative and office operations team
• Partner with a second receptionist to ensure seamless coverage
• Perform ad hoc duties and errands as needed

REQUIREMENTS:

• Bachelor's degree required
• Minimum 3 years of full-time experience in a professional office setting; prior experience in financial services or a fast-paced corporate environment is preferred
• Proficiency in Microsoft Office
• Strong written and verbal communication skills
• Ability to manage multiple tasks and prioritize effectively under pressure
• Detail-oriented with a high level of accuracy and professionalism
• Service-oriented with a proactive mindset and a team-first attitude
• High level of discretion, integrity, and professionalism

HOURS: Monday-Friday, 8:00 AM-5:30 PM, with flexibility to arrive earlier or stay later as needed. SALARY: $70-100K (DOE) + discretionary bonus + amazing benefits #IND1