ADMINISTRATIVE OFFICER - Washington National Guard : Job Details

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Summary

This is a Washington Air National Guard Title 32 Excepted Service Non-Bargaining Unit Technician position:

ADMINISTRATIVE OFFICER

Location: Washington Air National Guard Headquarters, Camp Murray, Washington 98430

Appointment Type: Temporary, excepted service

Advertised as: OFFICER

Announcement may be used to fill one or more vacancies. Your resume must contain your own words. Resumes that are verbatim, from this announcement, will not be considered.

This job is open to:

• The public, U.S. Citizens, Nationals or those who owe allegiance to the U.S.
• Current members of the National Guard and reserves, those who want to join or transitioning military members.

Clarification from the agency: Nationwide: All Members of the Washington Air National Guard, or U.S. Citizens willing to join the Washington Air National Guard

Duties

A GS-0341-12, ADMINISTRATIVE OFFICER:

• Ensures internal systems and procedures for carrying out the organization's administrative functions meet the requirements of balancing costs, benefits, productivity, efficiency, and effectiveness.
• Accomplishes or assigns actions/staff work to subject matter experts/functional proponents as appropriate based on knowledge of organizational responsibilities, familiarity with subject matter, and broad guidance from the command group.
• Provides sound research, analysis, advisory and consultation to the Command team; recommends improvements in the formulation and application of policies and procedures.
• Exercises discretion in distributing appropriated funds and workdays, approving or disapproving expenditures, validating or invalidating unfunded requirements submissions.
• Acts as an intermediary to resolve significant or controversial issues, problems and disagreements that are referred to Commander.
• Resolves day-to-day administrative and management problems, plans, develops, and executes the organization's Administrative Management Program (AMP).
• Oversees budget formulation, validation, compilation, and submission and advises leadership on budget execution.
• Oversees administrative programs and projects that result in increased accuracy, productivity, and efficiency; develops administrative guidelines and standard operating procedures.
• Prepares, administers, collaborates and consolidates information in support of knowledge management requirements, trains personnel on system utilization and information sharing; partners with administrators to analyze and synthesize data, develop and publish command level strategic management plans, provides informational learning tools, publishes and shares exercise or inspection information and results.
• Prepares charts, graphs, oral and written communications using sound analytical methods, interpersonal writing and communication principles, practices, and techniques.
• Initiates, plans, directs, and/or participates in special studies and projects in areas such as resource utilization, personnel management, logistical support, knowledge management, readiness programs, etc.
• Researches, reviews, and analyzes processes and procedures to determine overall applicability, effectiveness, efficiency, and productivity of activities and programs; develops final reports and briefings, makes recommendations that impact high-level decision making, and increases efficiency.
• Directs and oversees actions required to implement procedural changes, conducts in-process efficiency reviews, participates in site visits, completes after action reports, maintains historical data; ensures documented evidence is provided to support cost savings without compromising standards.
• Analyzes current and proposed operating programs to evaluate actual and potential effectiveness in achieving organizational objectives.
• Develops, maintains, and monitors reporting systems affecting programs with interrelated functions and operations.
• Collaborates with interdisciplinary teams, internal and external to the State, to support effective program evaluation, operations, and milestones.
• Responsible for analyzing, extracting, summarizing, and identifying significant trends and issues.
• Forecasts and estimates program requirements; develops and finalizes reports, justifications, charts, graphs, and data for presentations and briefings.
• Establishes internal procedures to control deadlines, progress reports, and directives, developing procedures to increase information flow and overcome bottlenecks.
• Secures the necessary administrative and managerial support to meet operating requirements.
• Serves as the organization's focal point for improvement initiatives, ensuring compliance with information systems and security practices.
• Implements, directs, and coordinates executive functions, services, and activities.
• Plans and executes special programs and projects for visits of dignitaries, conferences, briefings, etc.
• Develops briefing materials, technical and non-technical correspondence from input provided by leadership.
• Researches information, composes narratives, and prepares documents, charts, graphs, slides, and summaries to support visits.
• Other duties as assigned.

Requirements

Military Requirements:

• Grades: O2-O5
• Compatible Military Assignments: 97EO
• Applicants need not be assigned to the position or possess the AFSC to apply. Selected applicant must be assigned to a compatible Military position and attain AFSC within 1 year.
• Participation in direct deposit is mandatory.
• Males born after 31 December 1959 must be registered for Selective Service.
• Must maintain membership in the WA Air National Guard.
• Must obtain and maintain the appropriate security clearance.
• Position covered by the Domestic Violence Misdemeanor Amendment; individuals convicted of domestic violence crimes may not perform duties.
• Ability to establish effective professional relationships, contribute to a cooperative environment, and work outside normal hours if required.

Qualifications

General Experience: Management or direction of programs, supervisory or managerial experience, knowledge of management principles, and computer skills.

Specialized Experience: At least 36 months of experience analyzing and measuring effectiveness and efficiency of programs, developing mission and work processes, leading personnel, with at least 1 year at the next lower grade.

Education: High School Diploma or GED. Transcripts required for education claims.

Additional Information: Indefinite appointment, possible conversion to permanent status, and specific eligibility conditions. Military registration and service requirements apply. Benefits include comprehensive federal employee packages. Additional details provided in the original description.

Equal Opportunity: The WA National Guard is an equal opportunity employer.

Job Details:

• Seniority level: Director
• Employment type: Full-time
• Job function: Administrative