Administrative & HR Assistant - Phaxis : Job Details

Provides administrative support to management & staff with duties related to HR, Operations, Business Administration, Customer Service and others. Essential duties and responsibilities include the following. Other duties may be assigned.

The highest level of discretion is required due to this position's exposure to confidential employee records. Reviews and approves weekly payroll and submits to payroll vendor for processing. Maintain payroll & PTO records for all employees, generates reporting as needed Acts as a liaison with recruiting agencies and PEO vendor. Executes pre & post-employment administration. Onboards new employees Maintains personnel files. Coordinates employee events Maintains bulletin boards and ensures all required postings are up-to-date. Executes 401k reporting and directs employee questions Generates and maintains documentation pertaining to performance (as directed) and incidents/accidents including regulatory compliance records Generates other reporting as needed.

Process Accounts Receivable payments Makes collection calls and coordinates appropriate action on overdue accounts Execute other Accounts Receivable tasks as needed Process Order Entry: Overflow, and backup to cover others PTO Distributes incoming mail. Assists management with correspondence Coordinate building & equipment maintenance Generate reports for management Assist Customer Service as needed Order and maintain office supplies Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities Phone System: set outgoing messages, train new staff to use phone system, office equipment The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor. Education/Experience: Bachelor's degree (B. A.) from four-year college or university;or three to five years related experience and/or training;or equivalent combination of education and experience.