Administrative Coordinator - SUNY Upstate Medical University : Job Details

Job Summary:

• Provide primary support for the clerkship director/site director in matters relating to the clerkship, and function as his/her representative, as requested.

• Demonstrate consistent ability to communicate effectively and professionally with students and campus personnel of varying learning styles, temperaments, age groups, and cultural backgrounds.

• Be comfortable as the liaison for the clerkship with off-campus community preceptors and community sites.

• Understand thoroughly the curricular changes, goals and objectives, policies, and regulatory standards of the clerkship, department, and medical school.

• Participate in the grading process and prepare final grades for submission. Assist with and prepare mid-clerkship materials for feedback.

• Proctor shelf exams for students.

• Create and maintain department-specific Excel spreadsheets.

• Prepare and update accurate data analysis reports in a timely manner. This may include reports pulled from Banner, evaluation systems (B Line, E*Value), departmental program data reports, end of year grades reports, reports on student feedback trends, and/or reporting on the changes made within your clerkship due to student feedback.

• Prepare and assist in a timely manner, the materials necessary for clerkship annual reviews.

• Understand the major responsibilities of other interacting departments (i.e. student affairs, medical education/curriculum office, bursar, academic affairs, etc.).

• Know the medical school calendar and courses offered. Work with clerkship team to ensure that the calendar is accurate and up-to-date at all times.

• Participate in institutional, departmental, community or national meetings as ongoing professional development and to remain informed about current academic trends.

• Prepare accurate and up-to-date clerkship materials for central monitoring.

• Participate in and assist coordinate the clerkship orientation with detail and clear direction. Assist to coordinate.

• Understand the institutional policies and procedures. Maintain up-to-date policies and procedures on file for the appropriate academic year.

• Update, maintain, and monitor accurate BlackBoard data sites.

• Maintain timely email and phone exchange and send reminders in support of the clerkship and institution, as needed.

• Participate in the preparation of LCME accreditation materials in a timely manner.

• Work with clerkship team to coordinate the details of the clerkship OSCE with the Clinical Skills Center and staff.

• Assist with grades and coordination of information for the curriculum office for OB/GYN electives.

• Coordinate shadowing experiences for medical students.

• Coordinate the scheduling of 4th medical student sub-internships and specialty rotations in the department.

• Participate as part of the medical student clerkship team to assure the program exceeds the expectations of the medical students, Department and University.

• Provide support for other clerkship activities as directed by the clerkship director and/or departmental chair.

• Assist with orientation and student contacts as needed.

Minimum Qualifications:

Bachelor's Degree in an appropriate field and 2 years related experience. Will consider equivalent combination of education and experience. Skill set to include experience using and maintaining various computer applications.

Preferred Qualifications:

Excellent oral and written communication skills, competency in appropriate computer software applications, and good organizational skills.

Work Days:

Monday - Friday 8:00 am - 4:30 pm or 8:30 am to 5:00 pm

Message to Applicants:

Our benefits package includes health, dental and vision insurance, eligibility for employer 401k funding after 1 year (3% quarterly/5% annual on vesting schedule), tuition reimbursement, generous paid time off, including vacation and personal time, paid sick leave, holidays and floating holidays.

G6: $22.00 - $38.57

Please note the salary information shown is a general guideline only. Salaries are based upon candidate skills, experience, and qualifications, as well as internal equity, market and business considerations.

Recruitment Office: MedBest Medical Management